document </li>
<li>The Title of the Society shall not indicate a geographical area </li>
<li>iii. <li> The business of the Society in the United States of America may be carried out by Regia Anglorum, Inc. Regia Anglorum, Inc. is a body bound by this Code of Law, and its members are members of Regia Anglorum.) </li>
</ol>
===5B. Management of Groups===
i. <ol style="list-style-type:lower-roman"><li> All local groups are branches of the Society, and are bound by the Code ofLaw. All members of local groups are members of the Society, and arebound by the Code of Law.</li>ii. <li> The local group shall administer and enforce the Code of Law within itsarea. Whilst the method by which this is carried out is to be decided by thelocal group, the following points must be adhered to</li>iii. <li> Each local group must have a group leader and a treasurer, these twoposts must not be held by the same individual.</li>iv. <li> Each group must have an Authenticity Officer, and a Training Officer if thegroup has any combatant members. These posts may be held by anymember of the group.</li>v. <li> The group leader is responsible for the administration and enforcement ofthe Code of Law in the group and the area of the group’s Grant of Land.The Society, through the Membership Officer, shall be informed of theidentity and contact details of the group leader.</li>vi. <li> The treasurer is primarily and solely responsible for the administration ofthe group’s accounts. The Society Treasurer must be informed of theidentity of the group treasurer.</li>vii. <li> Each local group should have a bank or building society account, in thename of the group</li>viii. <li> The group leader and treasurer shall be jointly responsible for theadministration of the group’s bank or building society account..</li>ix. <li> The Training Officer is responsible for military training within the group. TheSociety Training Officer shall be informed of the identity of the groupTraining Officer.</li>x. <li> The Authenticity Officer is responsible for all aspects of authenticity in thegroup. The Society Authenticity Officer shall be informed of the identity ofthe group authenticity officer.</li>xi. <li> The sphere of authority of the above posts in the group shall mirror theauthority of the relevant Society Officer in the Society, as set down in theCode of Law.</li>xii. <li> The local group and relevant Society Officer shall share responsibilityfor the development of local group officers, and shall jointly ensure thatsuch individuals are aware of current Society policies and best practicewithin each officer’s area of responsibility</li></ol>
===6: Safety and Liability===
i. <ol style="list-style-type:lower-roman"><li> Without infringing upon the legal rights of the individual, every member shallat all times ensure that they hold themselves safe and without harm in anysituation whilst about the occasions of Regia Anglorum. In so doing they shallat all times ensure that the safety of the general public is held paramount andeach member shall act with sober and considered care.</li>ii. <li> In respect of members’ liability, the Society, its officers and/or memberscannot be held responsible for any injury, loss or damage occurring to anymember or their property. In particular, it is the business of each and everymember to investigate, research and understand the specific risks that theymay encounter in re-enactment and to decide in cold and sober judgementwhether or not they wish to involve themselves in the taking of such risks.Anyone taking part in any of the activities arranged by the Society will bedeemed as having taken such a decision by their attendance andparticipation.</li>iii. <li> All members are required to avail themselves of training sessions held bythe Society or its local groups. Persons failing to do so will take uponthemselves a greater responsibility for the care of themselves and others.</li>iv. <li> Whilst the duly appointed officers of Regia Anglorum will at all timesbehave in a manner appropriate to their position, no particular liability shallattach to such officers. Even though they may act in the manner of"professionals", they are amateur volunteers and are specifically excludedfrom any greater liability than may exist in civil law and apply to every"ordinary" member of the Society.</li>v. <li> No financial responsibility for any action or inaction of the Society or itsmembers, servants or agents shall attach itself to any office within the Societyor any incumbent of such an office, PROVIDED THAT the officer has acted ina prudent and proper fashion within the confines of the civil law and theConstitution and Regulations of the Society.</li>vi. <li> In respect of Product Liability, any event, show, performance, privatefunction or training session shall be deemed to be the work of amateurvolunteers who will do their best to arrange the business of the day, operatingwithin the Constitution and Regulations of the Society. Whilst acting in such amanner as may be found safe and appropriate to the event, show,performance, private function or training session, no particular liability shallattach to the officers of the Society other than may exist in Law and apply toevery "ordinary" member of Regia Anglorum.</li>vii. <li> Each member is expected to make their own arrangements to insurethemselves against any injury, loss or damage howsoever caused.</li></ol>
===7. Limited Companies===
i. <ol style="list-style-type:lower-roman"><li> Where the Society comes into possession of land, then thatownership shall be controlled by the creation of a non-tradingCompany Limited by Guarantee to hold the title to the land onbehalf of Regia Anglorum</li>ii. <li> The HW shall appoint a Director and a Company Secretary to formthe Board of such a company. They shall hold in joint name thesingle share in the Company.</li>iii. <li> Their authority to dispose of the share or title shall be limited to thespecific written authority emanating from a resolution of anassembled HW.</li>iv. <li> Such a resolution may only be passed by an assembled HW if it issupported by the votes of three quarters of the local groups ofRegia Anglorum, representing at least three quarters of the totalnumber of Full Members of the Society.</li>v. <li> The Director and Company Secretary shall not have the power toamend the Memorandum and Articles of Association of the LimitedCompany. These shall be defined initially by an assembled HW,and then only amended by a resolution passed under iv. above.</li></ol>
<br><br>
''Here ends the Constitution of Regia Anglorum. It forms the first volume of Version 7 of the Code of Law, issued by the High Witan at Birmingham in November 2012, and variously amended by the High Witan''<br>
==THE REGULATIONS of REGIA ANGLORUM==
Any reference to [[Weapons]], Wargear, Arms or [[Armour ]] shall specifically referto the theatrical props that the members of the society may use in the courseof the historical re-creations that they undertake whilst about the business ofthe society.
===1. The High Witan===
i. <ol style="list-style-type:lower-roman"><li> The High Witan shall have one scheduled meeting in a year, at theend of the display season. This shall be arranged by the GeneralSecretary and held after October 1st and before December 1st. It shallbe termed the High Witan Business Meeting (HWBM) and shall be ofextended format. Attendance at the HWBM is a mandatory duty for allSociety Officers and local groups. Costs incurred at other meetings ofthe HW may be met by the Society, at the discretion of the SocietyTreasurer. Other meetings may be called by the Eolder from time totime. The GS shall call for agenda items, ensuring that the completedagenda shall be sent to the members of the HW not less than tendays before the meeting date.</li>ii. <li> Whilst items for the agenda may be transmitted to the GS in anywritten medium, a final version must be sent to arrive by the due date.Manifestos for elections shall not run to more than 2 sides of A4 at 10point Times New Roman</li>iii. <li> The High Witan shall have a quorum when 51% of the membership isrepresented by local group delegates. Once a quorum is established,it remains until the meeting is concluded.</li>iv. <li> The High Witan shall have the power to appoint and dismiss theSociety Officers, according to the processes laid down in the Code ofLaw.</li>v. <li> Each local group delegate shall hold a vote, equal in value to thenumber of Full members of the group. This vote may be divided bythe delegate. All votes shall be taken using this proportional methodexcept on decisions concerning a Point of Order, where each groupdelegate and Society Officer shall hold one vote, and a show ofhands shall decide the issue. Points of Order must be in the form of aquestion to the Chair, asking for clarification on a point relevant to thecurrent discussion, and relating to the CoL or Custom and Practice ofthe Society.</li>vi. <li> At the HWBM, the group’s voting strengths shall be calculatedaccording to the number of Full Members as at the 1st Octoberpreceding.</li>vii. <li> Society Officers hold no vote of themselves (except under v. above),but only as members of their local group.</li>viii. <li> A group must be represented by one of its members for its vote to becounted. However, the Society recognises that on rare occasions nodelegate may be found, and so for one assembled HW in anycalendar year a local group may notify the HW of its vote by post,under the following rules.</li>a) The Notification shall be physically in the hands of the Chair of the HWbefore the commencement of the meeting. It is the duty of the local groupto ensure this.b) The notification shall contain only the vote of the group's membership(whether for, against, or abstain) on each item of the Agenda, and no othercomment or correspondence. The group may split its vote as if it wererepresented by a delegate.c) The Notification shall be held by the Chair of the HW and the relevant partrevealed to the meeting as each vote takes place.d) The Chair of the HW shall have the power to declare any or all parts of theNotification to be null and void if the proposal voted on by the HW differsmaterially from that on the Agenda. In this instance an abstention shall becounted.ix. <li> The Society Membership Officer shall notify the HW of the votingstrength of the groups present in advance of the meeting. Themembership figures for each group shall be taken at a date seven</li>days before the date of the HW, except when R1vi applies.</li>x. <li> Decisions of the HW have the force of the Code of Law. Changes tothe Code of Law necessitated by a motion at a HW shall bepresented to the HW at the meeting next after the motion.</li>xi. <li> Amendments to the Code of Law shall be made only by a HW. Theymust be moved in formal and exact terms. Amendments to the Codeof Law must be notified to the members of the Society within fourteendays of passage by the HW.</li>xii. <li> Amendments to the Code of Law shall take effect on the forty-secondday after passage by the HW.</li>xiii. <li> A member of the HW may object to a change in the Code of Law.Objection shall be notified in writing to the Eolder and the Lawspeakerwithin twenty-eight days of passage by the HW</li>xiv. <li> The next HW after the objection is received shall discuss theobjection and the change to the Code of Law as its first item ofbusiness. The final form of the amendment shall be immediatelybinding on passage by the HW. Any further objection must be raisedas a fresh proposal at a future HW.</li>xv. <li> A HW shall not be scheduled within thirteen days of the previous HW,although meetings may at need be adjourned to the following day.</li>xvi. <li> All motions placed before a HW must be proposed by a member ofthe HW, and seconded by a local group leader. Where two thirds of alocal group’s members wish to raise an issue before the HW and theirgroup leader will not, they may do so provided such a motion issponsored by a Society Officer. On that matter alone, the membersconcerned shall send a separate delegate to the HW. Items forgeneral discussion (which may not reach a specific conclusion) maybe proposed by any member of the HW.</li>xvii. <li> All motions to do with the responsibilities or competence of a SocietyOfficer must be discussed by the Proposer and the Officer concernedbefore the agenda is published. Any agenda item which has not beenso discussed will be struck out of the agenda. Any motion whichwould involve the HW in a personal dispute will not be included on theagenda.</li>xviii. <li> Other regulations for the conduct of meetings of the HW shall bedecided by the Eolder and Lawspeaker, in consultation with the Chairof the HW.</li></ol>
===1A. Emergency High Witans===
i. <ol style="list-style-type:lower-roman"><li> An Emergency High Witan may be requested by any member of theHW. Requests, containing the grounds for summoning such ameeting, must be submitted to the Eolder, Lawspeaker and the Chairof the HW in writing, unless exceptional circumstances pertain. Withinseven days of receipt, the GS must circulate written notification of therequest to the members of the HW. Requestors of Emergency HWsmust follow the regulations in 1 above regarding proposals to the HW(particularly R1xvii)</li>ii. <li> On receipt of the notification, the members of the HW shallimmediately notify the Eolder as to whether the circumstances of thesituation are, in their opinion, sufficiently exceptional so as to requirean immediate meeting of the HW.</li>iii. <li> Unless two thirds of the Society Officers or a body of group leadersrepresenting two thirds of the Society’s membership are of the opinionthat the circumstances are exceptional, the Emergency HW will beheld at the next Regia Major Event. Otherwise, the GS shall organise ameeting of the HW at a suitably central location (or at the location of aSociety Training Weekend or Area Event) at the earliest practicabledate.</li>iv. <li> Decisions of an Emergency HW have equal status with those of ascheduled HW as detailed in 1 above.</li></ol> ===1B. Electronic Votes.===i. <ol style="list-style-type:lower-roman"><li> On the rare occasions where it becomes necessary to consult the HWon a more immediate basis than achievable by 1A above, an opinionmay be obtained by circulating a written document to the members ofthe HW</li>ii. <li> Whilst such an opinion shall be immediately binding on the Society, thenext meeting of the HW shall discuss the matter, formally ratifying orrescinding the decision of the electronic vote.</li>iii. <li> Any member of the HW may instigate an electronic vote, provided thathe has the support of enough voting members of the HW to represent20% of the Society, and has informed the Eolder, the Treasurer, theLawspeaker and the Chair of the HW of the instigation of the processand of the Question to be put to the HW. The regulations for proposalsto HWs (particularly R1xvii) must be adhered to.</li>iv. <li> The Eolder, the Treasurer and the Lawspeaker may instigate andconduct an electronic vote at their discretion, provided that they allagree upon such a course.</li>v. <li> The document bearing the Question shall set out the facts of the caseso far as is known. It must not bear any other correspondence orinformation. Special care must be taken to present facts in as clear andneutral way as possible. Whilst it may not be possible for the instigatorof the Vote to call upon the assistance of others in the preparation ofthe document, nevertheless a high standard of care and presentationis expected. The Question shall not be put in terms of a proposal asthis could be construed as leading opinion. Neither shall it contain thenames of sympathetic or antipathetic persons, as this too could beconsidered as persuasive.</li>vi. <li> Before instigating the process of the Vote, the instigator shall contactthe Society Membership Officer, who will let him know the last knownemail address of each member of the HW.</li>vii. <li> The document bearing the question shall be sent to each member ofthe HW at the address provided by the Membership Officer. The emailshall be simultaneously and openly copied to all addresses.</li>viii. <li> It is the duty of all voting members of the HW to respond by return ifpossible and certainly within four days of receipt. Response shall bemade to the Eolder, Lawspeaker and the CHW. There must be noother inclusion. Groups which fail to respond shall have their votesrecorded as uncast</li>ix. <li> The CHW, having received the voting strengths of the groups of theSociety, shall tally the votes of the members of the HW at the end ofthe fourth day and shall inform the HW of the result of the vote withinten days of the despatch of the initial email. He shall retain printedcopies of emails for production at the next meeting of the HW.</li>x. <li> No proxy voting is allowed in electronic votes.</li>xi. <li> Whilst the result of electronic votes shall be immediately binding, thenext meeting of the HW shall formally discuss the matter as the firstorder of business, ratifying or rescinding the earlier decision for theminutes of that meeting.</li></ol>
===2. The Society Officers===
i. <ol style="list-style-type:lower-roman"><li> The Officers of the Society shall have the executive power of decisionwithin their several areas of responsibility as laid down below.</li>ii. <li> The Society Officers shall receive no financial reward or otherpecuniary advantage for their services and their appointment istherefore honorary. Officers may claim from the Society such properlyincurred expenses as the Society Treasurer and the HW shall deemappropriate.</li>iii. <li> No person acting in the capacity of an officer of the Society shall berequired or expected to place themselves at legal or financial risk as aresult of their proper activities on behalf of the Society.</li>iv. <li> The society will indemnify its officers and members against any and alllegal and financial risks in respect of their honorary positions within thesociety so long as those risks were properly incurred within their briefas published in the current CoL or as amended by any assembled HighWitan.</li>v. <li> Such indemnity shall be covered by the means of an insurance policythat will be undertaken and annually maintained by the Society.</li>vi. <li> No officer or member of the Society shall be indemnified either by theSociety or any indemnity insurance policy that the Society hasundertaken in respect of legal and financial indemnity if they areproven to have acted illegally, recklessly, in breach of the rules of theSociety or in ultra vires.</li>vii. <li> Society Officers shall make every effort to avoid alienating any memberof the Society by hasty or ill-considered statements or actions. It is theduty of a Society Officer to behave in a rational and ethical way at alltimes.</li>viii. <li> A decision of a Society Officer on a matter within his area ofresponsibility may only be overturned by the vote of a quorate HW.Decisions of a HW relating to the area of responsibility of a SocietyOfficer shall be followed by that officer with speed and goodwill.</li>ix. <li> It is equally the duty of the members of the Society to follow thepolicies, rulings and instructions of the Society Officers with speed andgoodwill. Disputes shall be dealt with privately and after the event inthe first instance.</li>x. <li> All Society Officers, in addition to any other duty laid upon them by thisCode of Law, shall attend at least half of the meetings of the HW heldin any one calendar year. The HW has the right to open nominationsfor any Society Office where the Officer has failed to so attend.</li>xi. <li> At the end of September of any year, all Society Officers shall submitan official report of their actions and results, and forecast theirprogress for the coming year. The Report must be solely relevant tothe area of responsibility of the Officer as laid down in this CoL.Reports shall be not more than two sides of A4, single spaced anddisplayed in not less than 10-point Times New Roman. Reports mustbe submitted for publication and circulation as an official document tothe Society, by whatever procedure be in force at the time. TheReports shall be collated under the order of the list of Society Officersin R2B below in advance of the HWBM.</li>xii. <li> Every Society Officer shall keep an up to date record of his activitieswithin his area of responsibility. Officers shall be conscious of theprovisions of the Data Protection Act.</li>xiii. <li> Society Officers are empowered to issue Regulations for the detailedadministration of their several remits as laid down in R2B below. Theseshall be published and circulated to at least the members of the HW atthe Society’s expense. Changes, additions and other modificationsshall be circulated from time to time. Once promulgated, Officer’sRegulations shall have the force of the CoL</li>xiv. <li> Society Officers must be elected at a meeting of the HW, under theprocedure laid down in R2A below.</li></ol>
===2A. Society Officership Elections===
i. <ol style="list-style-type:lower-roman"><li> Society Officers are elected by the HW for a term of three years, withthe exception of the Treasurer, the Eolder and the Business Managerwho are elected for a term of five years. Appointments will commenceupon the date of the HW that makes the appointment, and concludeat the assembled HW at the expiry of the term of office.</li>ii. <li> The HW alone has the authority to appoint and dismiss officers of theSociety.</li>iii. <li> The appointment of Society Officers shall take place at a scheduledmeeting of the HW, or at one specifically called for the purpose.Elections shall appear on the agenda for the meeting. Elections shallnot be held by means of a electronic vote.</li>iv. <li> An Officership may fall vacant by means of the resignation of theOfficer from his post or from the Society, the lapsing of the OfficersMembership (under C4Cii), by the dismissal of an Officer by the HW,or by the expiry of an Officer’s term of office. The HW may also callupon the membership to submit applications for a post whilst anincumbent Officer still holds that position. In such a case, theincumbent shall have the right to re-apply. The HW shall not accept orconsider applications at any other time.</li>v. <li> Upon any of the conditions of iv above being fulfilled, the HW shallissue a Notice of Invitation to the Society in order that applications mayappear in the Agenda of the next scheduled HW.</li>vi. <li> The Notice shall be sent by the Eolder unless the HW directsotherwise. At need (particularly if the GSship be vacant) theLawspeaker or the Chair of the HW shall send the Notice.</li>vii. <li> The Notice shall invite Full, Adult paid-up members of the Society toapply for the post(s) indicated in the Notice. The HW may decide tospecify further required qualifications for any specific Officership.</li>viii. <li> Those members who wish their candidacy to be considered mustrespond to the Notice by the date laid down in the Notice by means ofsubmitting a Manifesto in accordance with R1iii above</li>ix. <li> A candidacy, in the first instance, must be sponsored by thecandidate’s Group Leader, or by 67% of the members of his localgroup, and by another voting member of the HW. Where the candidateis himself a Group Leader, he must be proposed by another, or by 67%of the members of his local group. A Society Officer seeking re-electionmay seek sponsorship by any Group Leader.</li>x. <li> Manifestos shall be distributed to the members of the HW with theagenda of the HW which elects the Officer</li>xi. <li> Candidates must attend the HW that hears their application and beprepared to answer such questions as the meeting may put to them.</li>xii. <li> Where a HW is not scheduled to occur within 60 days of the postfalling vacant, or if the agenda for a scheduled HW is already inpreparation when a post falls vacant, the HW may appoint an officerpro tempore. An officer pro tempore shall be appointed where the HWis obliged to appoint an Officer under the relevant section of R2B.</li>xiii. <li> Where the HW is not in session, the Eolder in full consultation with theSociety Officers, may appoint an officer pro tempore.</li></ol>
===2B. The Officers and their Areas of Responsibility===
g. He shall not alter or re-interpret the image or standing of the society
nor create original information without High Witan consultation
xvi. <li> The HW may elect a Maritime Officer (MarO)
a) He shall have responsibility for all non-fiscal matters appertaining to
the ship replicas that the Society shall own or have in its keeping
in organising events and filming on the site where appropriate.
===Xxii xxii. The High Witan may elect an Overseas Liaison Officer (OLO)===
a. He shall foster and encourage communication between members and groups
overseas and the Society in general.
===2C. Advisory Councils===
i. <li> Society Officers may, at their discretion, gather around them a number
of advisors.
ii. <li> These advisors must include any Deputies they may appoint under the
CoL
iii. <li> These advisors must be seen to represent the whole membership of
the Society, with particular regard to geographical distribution.
iv. <li> Whilst such Councils may assist Society Officers in formulating and
promoting policies and rulings, their decisions are purely advisory, and
are not binding on either the Officer or the HW.
===2D. Co-opted Officers===
i. <li> The HW may co-opt any Full Member of the Society to fulfil a specific
role.
ii. <li> Such Officers must be co-opted by a vote at a meeting of the HW,
which shall also determine the terms of reference and duration of such
a position.
iii. <li> Co-opted Officers shall have the authority and duties of Society
Officers within their brief.
iv. <li> Their posts shall be reviewed annually in any case.v. <li> The HW may decide to promote the Co-opted Office to a Society
Office. In this case R2A shall immediately apply, and an open election
held.
===3. Displays===
i. <li> A Society Major Event is one deemed to be so by the Eolder. In general
terms the parameters are as follows:
a. The event is one that requires a large input from the membership
expected to attend, working from previous experience.
c. The event is one that earns a fee of or in excess of £1000.
ii. <li> The membership shall be aware that the Society obtains the principal part
of its income from public events. The majority of these events are Major
Events, which pay the Society high fees. Major Events are the single best
way of ensuring the future growth and success of the Society.
iii. <li> Major Events shall at all times take precedence over public events
organised at local group or regional level, Training Weekends and
banquets and similar social events. Such local events and Training
Manager, in order to fall under the aegis of the Society with regard to
Public Liability Insurance etc.
iv. <li> Information regarding Major Events shall be made available to the
membership as far in advance as is practical. Announcements or detailed
information shall be sent out either in a mailing to the members of the HW
of ensuring that full details of an Event are sent to at least the members of
the HW no less than two weeks in advance of the Event, if possible.
v. <li> Where such details are not sent out in a general mailing such as a Society
Newsletter, it is the responsibility of the local group leaders to disseminate
the information to the members of their groups.
vi. <li> Leaders of local groups are required to inform the Eolder of the
number of their members likely to attend an event at least seven days prior
to its commencement.
vii. <li> Other work undertaken by Regia, such as film-work, week-long events
and so forth may allow the Society to pay its members’ expenses, provide
food etc. All such payments are intended to cover out of pocket expenses
and are not to be considered as pay within the context of tax or NI. N<li> The
Society reserves the right to claim a percentage of any fee charged by the
Society for its members’ services to a third party, which percentage shall
be abstracted at source.
viii. <li> A ‘Hosting Fee’ will normally be paid to local groups who are hosts to
Regia for a Major Event. This is to reimburse the local group for its efforts
in on-site management, pre and post-event activity (e.g. erection of
of the closure of the event. The amount shall be fixed by the HW from time
to time.
ix. <li> Further regulations for Events may be produced by the Eolder, in
consultation with the LHC, MAA, MTO and Treasurer, where relevant.
===3A. Booking Major Events===
i. <li> No Society Event of any kind shall be discussed, booked or any kind of
agreement (written or verbal) entered into or considered, nor any fee
discussed by any person acting or purporting to act as an agent of the
Society without the prior knowledge and written agreement of the Business
Manager.
ii. <li> Information that may lead to the booking of Society Events of any kind shall
be referred to the Business Manager with all speed, as shall all enquiries
from clients, prospective or otherwise.
iii. <li> Wherever possible, but at his discretion, the Business Manager shall
involve the local group leadership in discussions with prospective clients for
Society events that fall within the Land Grant of that local group. The
===3B. Event Infrastructure===
i. <li> The BM shall make it his business to ascertain the locations of:
a. The nearest doctor’s surgery its telephone number and the number of
the local Out-of-Hours GP service.
He shall either know and be able to drive the route to these facilities
themselves, or obtain the services of a car driver who does.
ii. <li> The BM, shall ensure that ready supplies of potable water, sand and
firewood, and sanitation facilities are available on his arrival on site, even if
the he has physically checked that such supplies and facilities will be
acquire such, and shall receive necessary remuneration from the
Treasurer.
iii. <li> The local group leader (or nearest neighbouring group leader), shall,
on receipt of no less than seven days written notice, arrange the transport
of members to and from the nearest railway station and/or bus station to
the site, if necessary.
iv. <li> A record of those members of the Society attending any Society Event
shall be kept at that event and retained by the MO.
===3C. The Responsibilities of the Membership===
i. <li> It is the duty of the individual member, guided primarily by the leadership of
his local group, and then by the relevant Society Officers (and their
Deputies) to ensure that any items of clothing and/or equipment intended
b. authentic for the display, bearing in mind the location and published
dateline (if any) for the Event.
ii. <li> It is the duty of the AO and MAA to inform the membership of the details of
general and wargear authenticity for Events, and they shall maintain strict
control over this aspect of the Society’s function. The member shall bear in
mind that, after safety, standards of authenticity are the prime and abiding
interest of the whole Society.
iii. <li> Members of the Society shall not consume alcohol during the hours of
public display of an Event, and shall be sober at any time when they
appear in public during those hours. Members of the Society shall not
the Society. Detailed regulation of this matter shall be in the hands of the
MTO and LHC at Major Events.
iv. <li> The repeated use of foul or blasphemous language by a member of
the Society in such contexts as may connect him with the Society,
particularly when in the hearing of a minor or minors, the general public, or
followed by such action as a quorate Emergency HW shall determine.
Such an EHW may be immediately convened.
v. <li> No member of the Society shall take or willingly expose himself to any form
of non-medically prescribed drug, nor any compound that could be
construed as such at any time when attendant at an Event, nor in any
of membership, and such action as a subsequent HW shall determine.
Such a HW may be immediately convened.
vi. <li> No member of the Society shall wilfully disregard an instruction given
to him by a relevant Society Officer (or person holding due authority at an
Event) on a matter of health and safety, upon risk of immediate removal of
===4. Financial Procedures===
i. <li> The Society Treasurer shall issue detailed regulations, pro-formis etc.
regarding financial matters from time to time.
ii. <li> All claims made upon the Society by the membership regarding payments
of fuel expenses for attendance at displays, where such payments have
been announced in advance by the Eolder. shall be accompanied by VAT
===4A. Group Projects===
i. <li> Any Local Group of the Society has the right to make a request to the HW
(through the Treasurer) for grants in cash or kind to forward group projects.
Decisions on such matters shall be made by an assembled HW.
ii. <li> A feasibility study must be prepared and presented to the HW. It shall be
accompanied by an estimate of the amounts of money required at any
stage, and an estimate of completed costs. Where materials or outside
labour are required, three estimates from different sources shall be
submitted
iii. <li> The local group leader shall generally be held accountable for the
overview and accurate accounting of granted materials and money, and
the final production of the project. The HW may appoint another person in
his place if it sees fit. This accountability shall extend to MODERN law.
iv. <li> Reports of project progress shall appear in each issue of the Society
Newsletter published during the duration of the project.
v. <li> No project shall last more than twelve months unless decided otherwise by
the HWBM.
vi. <li> If a project is not completed within the stated time, any remaining
monies and materials shall come under the management of the Society
with immediate effect.
===5: Safety===
i. <li> The Society's policy is to provide and maintain safe and healthy working
conditions, equipment and systems of work for all our members and to
provide such information, training and supervision as they may need for
this purpose
ii. <li> The allocation of duties for safety matters and particular arrangements
are contained in the Society’s various safety policies, and within this CoL
(see R3 above). The membership of the Society shall remain familiar with
the provisions of these documents.
iii. <li> The Society shall maintain an insurance policy in relation to Third Party
Risks and Employer's Liability.
iv. <li> The Society shall keep its safety policies up-to date, by means of regular
reviews by the relevant Society Officers
v. <li> All public displays of the Society, whether of a military nature or not, shall
be secured from public access by means of such rope barriers as shall
be appropriate to the display.
===5A. Health Considerations===
i. <li> The Society respectfully submits that those suffering from HIV or other
blood-borne infections consider their involvement with an activity where
edged tools and weapons play a major part
ii. <li> All members of the Society shall ensure that they have all their relevant
inoculations up to date.
iii. <li> All members of the Society shall institute and maintain such personal
hygiene procedures as may be practicable when attendant at a display.
Procedures regarding the cleanliness of food preparation and
consumption areas and equipment shall be instituted and maintained by
individuals and local groups.
iv. <li> A member taking a medicine (whether medically prescribed or not)
which could cause drowsiness shall not engage in a military display, nor
use edged tools on the LHE.
===5B. Safety of Equipment===
i. <li> It is the personal duty of every member of the Society to ensure that any
item of equipment which they own or use is safe in its construction and
method of usage. When in doubt, the relevant Society Officer shall be
consulted.
ii. <li> Weapons and tools shall be kept free from rust, rot, cracks, burrs or other
defects in their material construction.
iii. <li> No weapon shall be deliberately thrust into the ground at any time.
Where a weapon is accidentally put into the ground, it shall be immediately
removed and cleaned before further use.
===6: Justice and Discipline===
i. <li> All procedures involving matters under this section shall conform to the
principles of C4A above.
ii. <li> Where a meeting under C4A is to be held to examine the behaviour,
competence, actions or inactions of a member or members of the Society,
the member or members concerned must be informed of its location and
before the High Witan). This section does not apply to meetings of the
HW called under R3C.
iii. <li> The Lawspeaker must likewise be informed in advance of any such
meeting, and shall make himself freely available to the parties to advise
them of their rights and duties.
iv. <li> The member or members concerned are not obliged to attend the
meeting. They may ask a senior member of the Society to speak for them
at the meeting. There is no duty laid upon any such member to accept the
request.
v. <li> Where a vote is taken either party may request that it be taken by secret
ballot.
vi. <li> The proceedings of the meeting must be minuted and signed as a true
record by both parties. Copies of minutes and relevant documentation of
all hearings held under these regulations resulting in action under R6B
below must be held under seal by the Lawspeaker and the local group
leader of the member or members concerned.
vii. <li> Once a member or members have been cleared of any matter brought
against them by either the local group or the HW, the matter may not be
raised again nor appealed under 6A below, unless compelling new
evidence is accepted by the Lawspeaker. A hearing before the HW shall
not be supplemented by action at local level, nor vice versa.
viii. <li> If a member resigns his membership in the period between being
informed of a hearing and the date of that hearing, the details of the
matter shall be forwarded to the Lawspeaker, who shall hold them under
persons may not rejoin the society without consent of the HW, who shall
examine the matter before giving their consent.
ix. <li> The Lawspeaker may issue further regulations on this matter from time
to time.
===6A: Appeals===
i. <li> Decisions of local groups under C4A may not be appealed. The
Lawspeaker shall refer the matter to the HW for re-examination if, in his
opinion, the procedure undertaken by the group contravenes the CoL. If so,
within seven days of his receipt of the documents regarding the matter and
shall not entertain any canvassing on the subject.
ii. <li> Decisions of the HW (except under R3C or above) may be appealed to the
next quorate assembly of the HW, where the matter shall be re-examined.
No further appeal shall take place.
===6B: Available Penalties===
i. <li> Expulsion from the Society. The MO shall be informed by the
Lawspeaker of the names of expelled individuals after any appeal under
R6A above shall have taken place. Expelled members are not eligible to
Emergency HW and shall act as under R1A above. If the HW fails to ratify
the expulsion, the procedure under R6Bii shall immediately apply.
ii. <li> Expulsion from the Local Group. Members shall be suspended from all
office and activity within their group and the Society immediately after any
appeal under R6A above shall have taken place. The MO shall be informed
members concerned shall no longer be eligible for membership of the
Society.
iii. <li> Loss of Officership (Motions of No-Confidence). Officers of a local
group may be stripped of their offices by the local group. The HW may strip
a Society or Co-opted Officer of his post. In the case of Society Officers, an
election under R2 above shall be instigated as laid down. Group Offices
shall be filled according to that group’s regulations.
iv. <li> Formal Censure of an Officer. An officer may be censured by his
appointing body. Notice of such censure shall appear in the Minutes of that
body, together with instructions (if any) as to his future actions.
v. <li> Re-election of an Officer. An officer may have his post put up for reelection
by his appointing body. An officer is at liberty to stand for reelection,
if he wishes.
vi. <li> Degradation. Local groups may demote their members from Earned
Ranks and Group Honorary Ranks (see R8 below). Society Honorary
Ranks may be removed by the HW. Earned Rank may be regained
according to the regulations of the local group and R8.
vii. <li> Public Rebuke. At local group level this consists of either a notice
being placed in the group’s newsletter (if any), or a statement being read
by the group leader at the next local event held by the group. At Society
facts of the matter and the decision of the body before which the hearing
was held.
viii. <li> Re-Training. A member may lose the right to bear or use a weapon or
use a LHE skill for a period of time. In this instance he must also follow the
regulations of the relevant Society Officer before regaining the use of that
weapon or skill.
ix. <li> Disbarment . A member may be disbarred from attending public
events or group meetings for a period of time.
===7: The Local Group===
i. <li> No regulation made by the Society regarding its relationship with local
groups, or regarding the relationship of local groups with each other shall
contravene C5.
ii. <li> Each local group is operated on a quasi-independent basis within the
Society.
iii. <li> All members of the Society must be members of a local group.iv. <li> Applicants for membership of the Society must apply through their
local group, where one holds the Land Grant over their place of residence.
Any group may recruit in land held by the Society as a whole. A group may
Grant of local group meetings and events, although they are generally
encouraged to do so.
v. <li> In addition to any sanction agreed by the HW under C5Axi, the MO may
refer applicants to another appropriate local group. Such a reference will
supersede the rights of the local group under R7iv
vi. <li> The MO shall be empowered to refer applicants to another local group
if the local group that covers the applicant’s residence has not responded
to the applicant’s initial query within a reasonable time. The MO shall make
another local group. Such a reference will supersede the rights of the local
group under R7iv
vii. <li> The local group leader may be held responsible by the HW for his
group’s actions.
viii. <li> Whilst local groups may make agreements between themselves, they
shall not expect the Society to be bound by, or to intervene to uphold or
enforce such agreements, particularly if they fall outside the scope of the
CoL.
ix. <li> The Lawspeaker and Eolder shall issue detailed guidance on the
practice of these Regulations where necessary.
===7A: Transference of Membership===
i. <li> Whilst any paid-up adult member of the Society may transfer his
membership to any other local group, the Society does not encourage this
practice unless the member has moved his place of residence into another
group’s Land Grant.
ii. <li> If a member wishes to transfer to another group, he must inform the MO,
providing written proof that:-
a) He has informed his existing group leader of his intention to
===7B: Group Management===
i. <li> Local groups shall be run by the local group leader (GL), and a council of
the group’s officers (particularly those required under C5) and such other
Full, Adult, Paid-up members of the group as he may deem suitable.
ii. <li> Local groups may choose their GL, officers and council in any way they
deem suitable.
iii. <li> The Society regards the local group council as advisory to the GL. The
GL must pay due regard to the advice of his council. The GL shall hold a
casting vote in addition to his own at council meetings.
iv. <li> The group council should meet at least monthly, unless prevented by
exceptional circumstances. Local group officers shall attend at least half of
such meetings in a calendar year. The GL has the power to dismiss group
officers who fail to do so.
v. <li> Local groups shall hold a General Meeting each year. The location, date
and time of such a meeting shall be circulated to the whole membership of
the group at least thirty days in advance. Members of the Society shall
regard attendance at their group’s General Meeting as mandatory.
vi. <li> Local groups shall meet regularly throughout the year. The GL is
responsible for ensuring that combatant members of his group attend
‘battle-practice’, whether at Society or local events, or specifically
local or Society event if, in his opinion, that member has undergone
insufficient training in advance of an event, or is unfit to take the field
vii. <li> The GL has the power to invite observers to any group meeting. Other
group members may invite observers with the GL’s permission. Observers
may not speak at meetings unless called upon, and shall be made aware
===7C Local Events===
i. <li> A local group may organise events only within its own Land Grant or in land
held by the Society as a whole. They shall be of a nature to fall outside any
or all of the parameters of Major Events as set down in R3 above. A group
may permit a display to be organised on its land by another group, but the
active consent of both group leaders involved is required.
ii. <li> The Society may delegate the running of an event to the local group, or to
the groups in an area (an Area Show). In such cases, at the discretion of
the Treasurer, some or all of the benefits normally accruing to the Society
as a whole may be used primarily in the interest of the local group(s)
participating in such an event.
iii. <li> Local event organisation shall follow that laid down in R3 as closely as
possible. All participants in a local event must be members in good
standing according to the requirements of C4 and C4B above.
iv. <li> It is a duty of the GL to inform the Eolder of a local event as far in
advance as possible. Local events must be notified to the Eolder if they are
to fall under the aegis of the Society with regard to insurance etc. GLs shall
===8: Rank===
i. <li> No member of the Society shall expect undue deference or precedence
over another because of any rank or title he may have been awarded at
any time. A rank may only be used at a display by a member if he is attired
in costume, wargear and/or equipment appropriate to it. The AO is
empowered to make rulings regarding disputes in this area.
ii. <li> No rank or title awarded by a body within the Society shall have any
relevance outside the Society or its activities.
iii. <li> No rank or title awarded by the Society shall be regarded as hereditary.iv. <li> Where a specific title is accorded to a rank in these Regulations, that
rank shall also be assumed to include all titles of equivalent ranks in the
other communities within the Society’s area and period of interest.
v. <li> Awards of ranks may be revoked by the awarding body under the
processes of R6 above.
===8A: Earned Rank===
i. <li> Probationary Members hold the lowest rank in the Society, and shall fulfil
functions appropriate to unfree peasants in the society’s Period on the
LHE, and the least well-equipped spearmen in the combat display area.
The membership is reminded, however, that abusive behaviour towards
another member of the Society is unlawful.
ii. <li> After the acceptance of the Probationary Member by his local group (under
C4A), he becomes an Established Member, and should be regarded as
being of the free peasantry or townspeople. This rank includes a wide
shall be according to the regulations of the local group, providing that
suitable progress is made in the appearance and skill level of the member.
iii. <li> Progress to the rank of Senior Member is not automatic. A candidate
must be able to demonstrate that he is able to adequately mentor new
members of the Society, and act as a source of knowledge on any or all
nobility existed in the Society’s Period, progress within them shall be
according to the local group’s regulations.
iv. <li> Where a group requires a separate military hierarchy, its structure shall
be decided by the group as a whole. Quality of equipment, skill level and
experience shall determine the speed of progression within such
===8B: Group Honorary Rank===
i. <li> The leader of a local group shall be accorded the rank of a Senior Member
as of right. However, where he has not passed the examination set down in
R8Aiii above, he should aim to pass it at the earliest opportunity. This may
be set in the first instance by that group’s Mentor Group, if necessary.
ii. <li> The leader of an Established Group shall be accorded the position of the
royal representative in that group’s area. He may be elevated to his
position in a public ceremony, at which the Eolder, Lawspeaker or CHW
===8C: Society Honorary Rank===
i. <li> The HW may choose to honour members of the Society for service over
time to the Society, or for specific acts of valour or outstanding
achievements in research and display. This shall be done by a vote at an
assembly of the HW.
ii. <li> The HW may make a Vote of Thanks to any individual or group within the
Society, to take such form as shall be appropriate in each case.
iii. <li> Where a member has served the Society well and at a high level over
many years, the HW may accord him the rank of King’s Thegn, Eorl (or in
highly exceptional circumstances, Æþeling). The rank of Eorl is also
Eorldom status under C5. Promotion to Eorl or Æþeling must be marked by
a public ceremony before the Eolder.
iv. <li> The Society may, by vote of the HWBM or by referendum of the whole
membership, elect one individual at any one time to hold its titular
headship. Such a person shall be accorded the title of King. Kingship shall
be renewed every three years.
v. <li> The title of Archbishop may only be granted by the HW, to one individual
whose active service to the Society’s ecclesiastical displays has been
exceptional and prolonged. All other progression within the ecclesiastical
structure of the Society shall be governed by the EcclO.
vi. <li> The title of Staller may only be granted by the HW, to one individual
whose active service to the Society’s military displays has been exceptional
and prolonged. All other progression within the military structure of the
Society shall be governed at group level under R8Aiv above.
vii. <li> The rank of Warlord may be accorded, by the MTO, to any combatant
member of the Society, whose military prowess, equipment and conduct
stand as an example to the Society. He shall do so by consensus with the
unless it be resigned, or rescinded by the MTO, by consensus with the
MaA, the AO and the other existing holders of the rank.
viii. <li> The title of Discthegn may only be granted by the HW, to one
individual whose active service to the Society’s LH displays has been
exceptional and prolonged.
ix. <li> Society Honorary Rank confers no benefit regarding a vote or right of
audience at the HW.
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