Regia-AO, Regia-Officers, bureaucrat, administrator
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===ii. The High Witan shall elect an Eolder===
===iii. The High Witan shall elect a General Secretary (GS)===
===iv. The HW shall elect a Lawspeaker===
ensure that if the CoL is capable of two or more interpretations, that
the greater good of the Society and its members is held safe and
paramount.</li>b) <li> He shall share a responsibility with the Eolder and the HW for the
writing of the CoL. He shall do his utmost to ensure that the CoL is
written and applied for the greater good of the Society and its
members. He shall have the duty of interpretation of the CoL.</li>c) <li> He shall advise the Society on the laws and customs pertaining tothe Society’s area and period of interest (see C2ii above)</li>d) <li> He shall administer the Land Grant system of the Society, working
with the MO and the Eolder where it should be necessary, under C5
above. The day-to-day operation of this system may be shared with
another Officer if the Lawspeaker sees fit.</li></ol>
===v. The HW shall elect a Treasurer===
Events in any one year. He shall not also hold the position of
Eolder.</li>b) <li> He shall not benefit financially from his activities as Treasurer
undertaken on behalf of the Society in any way that is not shared
by other members of the Society.</li>c) <li> He shall not bear any financial risk or burden incurred in the
performance of his activities on behalf of the Society that is not
wholly shared by all members of the Society and the Society will
indemnify him against such risks.</li>d) <li> The Treasurer shall be responsible for the overall control of all
financial affairs of the Society. He shall at all times, as far as is
practicable, be in a position to advise the HW upon the current and
projected state of the Society’s finances.</li>e) <li> He shall have the right of access to all financial and business
interests of the Society, and must be consulted before any financial
commitment is made.</li>f) <li> He shall be responsible for the accurate keeping of books of
common record and account, and maintaining a proper record of
the Society’s financial affairs and transactions.</li>g) <li> He shall prepare a balance sheet and statements of Income and
Expenditure annually, based on a financial year ending on 30th
September, which shall be presented to the next HWBM.</li>h) <li> He shall be responsible for the proper disbursement of the
Society’s funds at Events. He shall define and implement
procedures regarding the payment of fuel or other expenses and
shall have the final say regarding payment of these monies.</li>i) <li> He shall work closely with the Business Manager to ensure that theSociety’s business is conducted on a sound footing.</li>j) <li> He may permit the Business Manager to draw upon the Operating
Account, using a cheque book on the Business Manager’s single
signature.</li>k) <li> Any member or members of the Society who involve the Society in
expenditure which has not been sanctioned in advance by the
Treasurer shall be held personally responsible and shall be
required to reimburse the Society in full for such expenditure.</li></ol>
===vi. The HW shall elect an [[Authenticity|Authenticity Officer]] (AO)===
<li> He shall be prepared to enforce his decisions if it should become necessary at events. He shall have the power of veto over any matter regarding authenticity.
<li> He may appoint deputies, the number of which (including himself) shall not exceed 1.5% of the total membership of the Society, unless agreed otherwise by the HW. He shall co-ordinate their activities, and report back to the HW upon them from time to time.</li>
</ol>
</ol>
<li> He shall organise, in consultation with the Eolder, Training Weekends or similar events where the members of the Society may gain intensive skill training.</li>
<li> He may appoint deputies, the number of which (including himself) shall not exceed 1.5% of the total membership of the Society, unless agreed otherwise by the HW. He shall co-ordinate their activities, and report back to the HW upon them from time to time.</li>
</ol>
</ol>
===viii. The HW shall elect a Military Training Officer (MTO)===
take part in combat and other military displays within the Society.
He shall therefore be responsible, insofar as it may be practical and
reasonable, for the safety in use of the weapons that the Society’s
members may employ in such displays</li>c) <li> He shall instigate and maintain a policy appertaining to the use of
weapons. This shall be published and circulated to at least the
members of the HW at the Society’s expense. Changes, additions
and other modifications shall be circulated from time to time.</li>d) <li> He shall instigate, maintain and oversee a formalised system of
training throughout the Society that will enable a member to acquire
and progress in such weapon skills as their length of experience,
mode of dress and rank shall allow at any particular time.</li>e) <li> He shall instigate and maintain a policy appertaining to the use of
weapons. This shall be published and circulated to at least the
members of the HW at the Society’s expense. Changes, additions
shall derive testing procedures that are aimed at ensuring the
greatest safety of members participating in military displays, insofar
as that may be possible.</li>f) <li> He shall regularly liaise with local group training officers (see C5Bix)
with the aim of ensuring consistent training methods throughout the
Society.</li>g) <li> He shall arrange training sessions at Society Events and, working
with the Eolder, organise Training Weekends and other similar
events where the members of the Society may gain intensive skill
training.</li>h) <li> He may arbitrate in disputes that may arise from the use of
weapons at events under the aegis of the Society. He shall share
this responsibility equally with the MAA.</li>i) <li> He may appoint deputies, the number of which (including himself)
shall not exceed 1.5% of the total membership of the Society,
unless agreed otherwise by the HW. Outwith this limit, he may
make such provision for overseas-based groups as he sees fit. He
shall co-ordinate their activities, and report back to the HW upon
them from time to time.</li></ol>
===ix. The HW shall elect a [[Master at Arms]] (MaA)===
<li> He may arbitrate in disputes that may arise from the use of weapons at events under the aegis of the Society. He shall share this responsibility equally with the MTO</li>
<li> He may appoint deputies, the number of which (including himself) shall not exceed 1.5% of the total membership of the Society, unless agreed otherwise by the HW. He shall co-ordinate their activities, and report back to the HW upon them from time to time.</li>
</ol>
</ol>
===x. The HW shall elect a Membership Officer (MO)===
===xi. The HW shall elect a Chair (CHW)===
===xii. The HW shall elect a Health and Safety Coordinator (HSC)===
===xiii. The HW shall elect an Equestrian Co-ordinator (EC)===
===xiv. The HW may elect a Communications Officer (CO)===
and development of online communication and social media platforms,
including</li><ol style="list-style-type:lower-roman">i) <li> The Society website</li>ii) <li> Internal mailing lists</li>iii) <li> Internal web-based fora</li></ol>d) <li> He shall maintain a library of documents produced within theSociety. Members of the Society shall be able to requestcopies of documents from the library, either physically whereappropriate, or electronicaly</li>e) <li> He shall maintain the house style of internal communicationsand advise and/or coordinate their method of delivery.</li>f) <li> He shall work closely with the relevant Society Officers on thewebsite and external publications to maintain a consistenthouse style. They shall ensure that information is shared.</li>g) <li> When text or images involving the Society are to be madeavailable by a member or an officer of Regia Anglorum to themembership or the public, the Communications Officer shouldhave the right of first sight of any document. Where requiredby issues of plagiarism, copyright, accuracy, libel, obscenity orother legal issues, he shall be jointly responsible with therelevant Society Officer for the editing of text and images.Where matters of size, pace, readability, presentation, orother matters of content, are involved, he shall act wherenecessary in an advisory capacity. The author shall howeverhave the right of last choice in this respect.</li>h) <li> He shall act as a clearing house and archivist for documentsor information that require communication to the Societyunless otherwise specified by the High Witan.</li>i) <li> He shall advise and assist the society, and its officers, ontechnical matters that fall within his jurisdiction or professionalexperience.</li></ol>
===xv. The HW may elect a Publicity Officer (PO)===
Society and its clients and internally in order to both raise public
awareness of events and at local level to attract new members.</li>b. <li> He shall strive to raise the public profile of the society and seek newopportunities .</li>c. <li> He shall make it his particular concern to work closely with the
Business Manager in order to provide a prospective client with a range
of publicity options.</li>d. <li> He shall procure professional design services where required and
produce and promote a range of products for use at both Society and
local level.</li>e. <li> He may provide a ‘Publicity Presence’ at selected shows, incorporatingliterature, membership contacts and corporate hospitality.</li>f. <li> He shall provide related support and services for the benefit of RegiaAnglorum, it’s officers, group leaders and membership.</li>g. <li> He shall not alter or re-interpret the image or standing of the societynor create original information without High Witan consultation</li><li/ol> ===xvi. The HW may elect a Maritime Officer (MarO)===a) <li> He shall have responsibility for all non-fiscal matters appertaining to
the ship replicas that the Society shall own or have in its keeping
from time to time.</li>b) <li> He shall ensure that the vessels are maintained in a good state of
repair and shall liaise with the Business Manager and Treasurer in
this regard as may be necessary and reasonable.</li>c) <li> He shall maintain a record of those involved in the maritime aspect
of the Society’s activities, and those with relevant marine or nautical
qualifications or experience.</li>d) <li> He shall arrange training sessions at Society Events where practical
and, working with the Eolder, organise Training Weekends and
other similar events where the members of the Society may gain
intensive skill training.</li>e) <li> He shall have an overview of all maritime matters within the
Society. He shall promote the maritime aspect of the Society’s
activities.</li>f) <li> He may appoint deputies, the number of which (including himself)
shall not exceed 1.5% of the total membership of the Society, unless agreed
otherwise by the HW. He shall co-ordinate their activities, and report back to
the HW upon them from time to time.</li></ol>
===xvii. The HW may elect an Ecclesiastical Officer (EcclO)===
activities. He shall control the Ecclesiastical Rank system of the
Society, in consultation with the local group leaders of members of
the Society involved in this aspect.</li>d) <li> He shall ensure that the bounds of good taste and authenticity are
not exceeded by the words or actions of any religious ceremony or
display at a Society Event, or by the actions or words of himself or
ceremonies performed as part of the public displays of the Society
are verifiable from primary sources from the Society’s Period of
Interest. He shall advise the AO, MAA and LHC in this regard.</li>e) <li> He shall call, organise and attend meetings of all those involved in
the ecclesiastical aspect of the Society’s displays. These meetings,
known as Synods, may be attended by all those with an interest in
this aspect, whether they hold ecclesiastical rank within the Society
or not.</li>f) <li> He shall promulgate policy and regulations regarding the
ecclesiastical aspect of the Society’s activities. This shall be
distributed to at least the members of the HW.</li>g) <li> He may appoint deputies, the number of which (including himself)
shall not exceed 1.5% of the total membership of the Society,
unless agreed otherwise by the HW. He shall co-ordinate their
activities, and report back to the HW upon them from time to time.</li></ol>
===xviii. The HW may elect a Missiles Officer (MiO)===
take part in combat and other missile displays within the Society.
He shall therefore be responsible, insofar as it may be practical and
reasonable, for the safety in use of the missile weapons that the
Society’s members may employ in such displays</li>c) <li> He shall instigate and maintain a policy appertaining to the use and
construction of missile weapons. This shall be published and
circulated to at least the members of the HW at the Society’s
expense. Changes, additions and other modifications shall be
circulated from time to time.</li>d) <li> He shall instigate, maintain and oversee a formalised system of
training throughout the Society that will enable a member to acquire
and progress in such missile weapon skills</li>e) <li> He shall instigate and maintain testing procedures that are aimed at
ensuring the greatest safety of members participating in missile
displays, insofar as that may be possible.</li>f) <li> He shall regularly liaise with the AO, MAA, MTO and local group
training officers (see C5Bix) with the aim of ensuring consistent
training methods throughout the Society.</li>g) <li> He shall arrange training sessions at Society Events and at Training
Weekends and other similar events where the members of the
Society may gain intensive skill training. He shall work with the
Eolder and MTO in this regard.</li>h) <li> He may appoint deputies, the number of which (including himself)
shall not exceed 1.5% of the total membership of the Society,
unless agreed otherwise by the HW. He shall co-ordinate their
activities, and report back to the HW upon them from time to time.</li></ol>
===xix. The HW may elect a First Aid Coordinator (FAC)===
Society Major Events, where sufficient notice of an event has been
given.</li>c) <li> He shall institute and maintain a record of injuries sustained bymembers of the Society</li>d) <li> He shall ensure that First Aid equipment held by the Society be
maintained in a state of readiness. He shall ensure that Society First
Aiders are reimbursed for personal expenditure of First Aid
equipment (through the Society Treasurer)</li>e) <li> He shall generate specific policies regarding the provision andpractice of First Aid within the Society.</li></ol>
===xx. The HW may elect a Merchandising Officer (MeO)===
ensure that goods are available for purchase by the membership as
widely as is practicable.</li>b. <li> He shall control the Society’s Merchandising Account, and shall
return details of all transactions and levels of stock etc. to the
Treasurer on a quarterly basis.</li>c. <li> He shall produce a business plan annually as part of his Officer’sReport, and shall review this regularly.</li>d. <li> He may not make any payment relating to the purchase of stock
from his personal accounts. In this regard attention is particularly
drawn to R2iii above.</li>e. <li> In conjunction with the Business Manager, he shall ensure that any
relevant licences required to trade at an event are obtained by the
Society.</li>f. <li> He shall give his active consent before any goods destined for theMerchandising Unit are purchased by the Society</li></ol>
===xxi. The HW may elect a Wychurst Project Coordinator (WPC)===
managing Regia members at events, training weekends or in other
situations.</li>b. <li> He must be prepared to be proactive in organizing and planning theproject, both in current detail and forward planning.</li>c. <li> He must expect to attend and work at 75% of working weekends atthe site.</li>d. <li> He will identify and encourage Regia volunteers to the project and
provide assistance and advice to them in acquiring skills and
materials as necessary.</li>e. <li> He will delegate appropriate persons to tasks and provide otherpersons to support them as necessary.</li>f. <li> He will work to promote the project both within the society and
externally, providing frequent reports to the society at appropriate
stages.</li>g. <li> He will work with the Business Manager in seeking work and
funding for the society, where this involves the project, and will assist
in organising events and filming on the site where appropriate.</li></ol>
===xxii. The High Witan may elect an Overseas Liaison Officer (OLO)===
within the brief of a Society Officer, appending as necessary his comments for
their assistance. In all cases the appropriate officer shall reply direct to the enquirer
in order to forward communication and good governance. A copy of that reply
shall be lodged with the OLO.</li>d. <li> He may advise overseas groups on matters not dealt with by the ExecutiveAuthority of a Society Officer.</li>e. <li> He shall advise the Chair of the High Witan of any postal votes sent to him inadvance of High Witan meetings.</li>f. <li> He may represent the views of overseas Groups at the High Witan if requested to doso in writing.</li>f. <li> He shall advise and/or consult with the High Witan in respect of any matterthat he considers should be brought to their attention</li></ol>
===xxiii. The HW may elect a Research Coordinator (RC)===
===xxiv. The HW may elect a Web/Internet Officer (WIO)===
===2C. Advisory Councils===
<ol style="list-style-type:lower-roman"><li> Society Officers may, at their discretion, gather around them a numberof advisors.</li><li> These advisors must include any Deputies they may appoint under theCoL</li><li> These advisors must be seen to represent the whole membership ofthe Society, with particular regard to geographical distribution.</li><li> Whilst such Councils may assist Society Officers in formulating andpromoting policies and rulings, their decisions are purely advisory, andare not binding on either the Officer or the HW.</li>
===2D. Co-opted Officers===
<ol style="list-style-type:lower-roman"><li> The HW may co-opt any Full Member of the Society to fulfil a specificrole.</li><li> Such Officers must be co-opted by a vote at a meeting of the HW,which shall also determine the terms of reference and duration of sucha position.</li><li> Co-opted Officers shall have the authority and duties of SocietyOfficers within their brief.</li><li> Their posts shall be reviewed annually in any case.</li><li> The HW may decide to promote the Co-opted Office to a SocietyOffice. In this case R2A shall immediately apply, and an open electionheld.</li></ol>
===3. Displays===
<ol style="list-style-type:lower-roman"><li> A Society Major Event is one deemed to be so by the Eolder. In generalterms the parameters are as follows:</li>a. <ol style="list-style-type:lower-alpha"><li> The event is one that requires a large input from the membership</li>b. <li> The event is one which large numbers of the membership may beexpected to attend, working from previous experience.</li>c. <li> The event is one that earns a fee of or in excess of £1000.</li></ol><li> The membership shall be aware that the Society obtains the principal partof its income from public events. The majority of these events are MajorEvents, which pay the Society high fees. Major Events are the single bestway of ensuring the future growth and success of the Society.</li><li> Major Events shall at all times take precedence over public eventsorganised at local group or regional level, Training Weekends andbanquets and similar social events. Such local events and TrainingWeekends shall only be booked after liaison with the Eolder and BusinessManager, in order to fall under the aegis of the Society with regard toPublic Liability Insurance etc.</li><li> Information regarding Major Events shall be made available to themembership as far in advance as is practical. Announcements or detailedinformation shall be sent out either in a mailing to the members of the HWor by means of the Society Newsletter. The GS shall have the responsibilityof ensuring that full details of an Event are sent to at least the members ofthe HW no less than two weeks in advance of the Event, if possible.</li><li> Where such details are not sent out in a general mailing such as a SocietyNewsletter, it is the responsibility of the local group leaders to disseminatethe information to the members of their groups.</li><li> Leaders of local groups are required to inform the Eolder of thenumber of their members likely to attend an event at least seven days priorto its commencement.</li><li> Other work undertaken by Regia, such as film-work, week-long eventsand so forth may allow the Society to pay its members’ expenses, providefood etc. All such payments are intended to cover out of pocket expensesand are not to be considered as pay within the context of tax or N<li> NI. TheSociety reserves the right to claim a percentage of any fee charged by theSociety for its members’ services to a third party, which percentage shallbe abstracted at source.</li><li> A ‘Hosting Fee’ will normally be paid to local groups who are hosts toRegia for a Major Event. This is to reimburse the local group for its effortsin on-site management, pre and post-event activity (e.g. erection ofsignage etc.) and other matters. The amount is to cover the group’sinconvenience, any costs shall be claimed back through the Treasurer inthe usual way. The fee shall be paid to the hosting group within seven daysof the closure of the event. The amount shall be fixed by the HW from timeto time.</li><li> Further regulations for Events may be produced by the Eolder, inconsultation with the LHC, MAA, MTO and Treasurer, where relevant.</li></ol>
===3A. Booking Major Events===
<ol style="list-style-type:lower-roman">
<li> No Society Event of any kind shall be discussed, booked or any kind of
agreement (written or verbal) entered into or considered, nor any fee
discussed by any person acting or purporting to act as an agent of the
Society without the prior knowledge and written agreement of the Business
Manager.</li>
<li> Information that may lead to the booking of Society Events of any kind shall
be referred to the Business Manager with all speed, as shall all enquiries
from clients, prospective or otherwise.</li>
<li> Wherever possible, but at his discretion, the Business Manager shall
involve the local group leadership in discussions with prospective clients for
Society events that fall within the Land Grant of that local group. The
intention is that all can be seen to be ‘above board’ and that the local group
can gain first hand knowledge of the kind of agreement entered into.</li></ol>
===3B. Event Infrastructure===
<ol style="list-style-type:lower-roman"><li> The BM shall make it his business to ascertain the locations of:</li>
a. The nearest doctor’s surgery its telephone number and the number of
the local Out-of-Hours GP service.
available whilst arranging the event. If necessary he shall take steps to
acquire such, and shall receive necessary remuneration from the
Treasurer.</li>
<li> The local group leader (or nearest neighbouring group leader), shall,
on receipt of no less than seven days written notice, arrange the transport
of members to and from the nearest railway station and/or bus station to
the site, if necessary.</li>
<li> A record of those members of the Society attending any Society Event
shall be kept at that event and retained by the MO.</li></ol>
===3C. The Responsibilities of the Membership===
<ol style="list-style-type:lower-roman">
<li> It is the duty of the individual member, guided primarily by the leadership of
his local group, and then by the relevant Society Officers (and their
the Society Officers) and
b. authentic for the display, bearing in mind the location and published
dateline (if any) for the Event.</li>
<li> It is the duty of the AO and MAA to inform the membership of the details of
general and wargear authenticity for Events, and they shall maintain strict
control over this aspect of the Society’s function. The member shall bear in
mind that, after safety, standards of authenticity are the prime and abiding
interest of the whole Society.</li>
<li> Members of the Society shall not consume alcohol during the hours of
public display of an Event, and shall be sober at any time when they
when appearing in public and in such costume as shall connect them with
the Society. Detailed regulation of this matter shall be in the hands of the
MTO and LHC at Major Events.</li>
<li> The repeated use of foul or blasphemous language by a member of
the Society in such contexts as may connect him with the Society,
means of immediate removal of the member from the display areas,
followed by such action as a quorate Emergency HW shall determine.
Such an EHW may be immediately convened.</li>
<li> No member of the Society shall take or willingly expose himself to any form
of non-medically prescribed drug, nor any compound that could be
upon risk of immediate removal of the member from the Event, suspension
of membership, and such action as a subsequent HW shall determine.
Such a HW may be immediately convened.</li>
<li> No member of the Society shall wilfully disregard an instruction given
to him by a relevant Society Officer (or person holding due authority at an
the member from the Event, suspension of membership, and such action
as a subsequent HW shall determine. Such a HW may be immediately
convened.</li></ol>===4. Financial Procedures===
<li> The Society Treasurer shall issue detailed regulations, pro-formis etc.
regarding financial matters from time to time.
===4A. Group Projects===
<li> Any Local Group of the Society has the right to make a request to the HW
(through the Treasurer) for grants in cash or kind to forward group projects.