Regia-AO, Regia-Officers, bureaucrat, administrator
4,915
edits
Changes
no edit summary
i. Regia shall be governed by a committee (hereafter referred to as the
‘High Witan’), made up of a delegate from each recognised local group
iv. In the event of the winding up of the Society, any assets remaining
after the settlement of all debts of the Society will be deemed the
common property of all members Full Members of the Society.===4. Membership of the Society===iii. Persons can only apply to join Regia through a local group, and areinitiallyinitially affiliated to the group through which they applied to join Regia(see R7iv below). Members can transfer their affiliation to anothergroup.iiiii. Applications for membership may be made by any eligible personiviii. Registered drug Drug addicts are not eligible for membership of the Society.iv. Any person listed on the Sexual Offences Register is ineligible formembership of the Society
v. A member of the Society who is convicted of a criminal offence that is
triable only by indictment or an either way offence, which is triable byeithereither indictment or summarily, shall have their suitability formembershipmembership reviewed. Members who are in any doubt should consulttheir Group Leader or the Lawspeaker for advice. A member who isfound to have concealed such information may have their membershiprevoked.
a). Any review carried out under the above shall take place within 60
days of the conviction or of the time when the conviction came to the
Natural Justice and will be governed by sections 4A of the Constitution
and 6 of the Regulations of the Society
an offence as detailed in C4iv above shall only be admitted to
membership at the discretion of his local Group Leader, who shall take
found to have knowingly concealed such information at the time of
application shall have their membership immediately revoked
below) can only rejoin Regia by application to the group from which
they lapsed. The Society reserves the right, expressed through the
make a fresh application to join Regia through the group that operates
in their area
member who, whether by action or inaction, brings the Society into
disrepute. Further punitive action may be taken by the member’s group
or by the High Witan (see C4A and R6 below)
examine any behaviour, action or inaction occurring within the Society.
i. All applications for membership must be made on the Society’s current
membership form. This must be completed according to the
these limits shall be completed at the end of the sixth full day of
costumed attendance at a Society event.
shall be returned, kit and equipment issued, lent or purchased at cost from
group stores must be handed back and a refund given by the group for the
convened for the purpose.
vii. Such disciplinary hearings must be held under R6 below
i. Full Membership. Any eligible person of the age of eighteen years or
above may apply for Full Membership of Regia through the local group
group of which he is a member. All Full members are eligible for
consideration for Society or group office.
ii. Associate Membership. Any eligible person of the age of eighteenyears or above may apply for Associate Membership of Regia through thelocal group that operates in his area. Associate Membership is intended forthose who wish to pursue academic or personal research. AssociateMembers may not participate in public events, nor in the government of theSociety. Associate Members are ineligible for Society or group office.Associate members may become Full Members at any time, on payment ofthe difference in fees.iii. Junior Membership. . Any eligible person of the age of sixteen to
eighteen years may apply for Junior Membership of Regia through the local
group that operates in his area. A successful applicant may participate in any
activity deemed suitable by his group leader. Junior members will be in thelegal care and protection of their group leader at Regia events, unlessone or more of their parents or legal guardians are presentiviii. Combatant Junior Membership A Junior member may apply to
engage in combat after his sixteenth birthday with the permission of his group
leader and his legal guardian(s). Such permission must be given in writing
satisfied the Society Training Officer that he is capable of and competent in
combat. He must carry a black shield to indicate his status
Junior Members are ineligible for Society or group office.
adult members of the Society are eligible for Family Membership of Regia
through the local group that operates in their area. A membership form must
responsible for the safety and good conduct of the child, and that the child is
dressed and equipped in the authentic costume of Regia’s period.
Temporary Membership of Regia through the local group that operates in his
area. Temporary Membership of the Society is available to those who are not
Member at an event with the GL’s consent. The provisions above shall
apply (particularly d and e)
viii. Guest Membershipa. The Eolder shall have the power to invite guests (for example,client’s representatives or local dignitaries) on to Society property,or to take part in Society events as a Temporary Member.b. The names of such individuals shall be held by the MO.ix. Day Membershipa. Day Membership shall entitle an applicant from the age of 18 toattend one local training session in advance of their deciding totake out Full Membership, if an approach is made to a local groupand Temporary Membership cannot be taken out in time.b. The relevant form must be completed in advance of participation onthe day, and the MO must be made aware as soon as possible if aDay Membership has been taken out. The form must be sent to theMO as soon as possible.c. Day members shall play no part in the government of the Society,or the local group.===4C. Membership Fees===
i. Membership Fees fall due annually on the 1st of October. Fees must
be paid to the local group by the 31st October; and to the Society’s
v. After a period of 12 months a lapsed member must make a fresh
application to join the society through his local group.
i. A proportion of the Membership Fee (the Capitation Fee) is sent,
through the Group Treasurer, directly to the Society MembershipOfficer.
ii. The Capitation Fee for each type of Membership is decided by the
High Witan, and shall be subject to review and change by the High
the following year.
v. Each local group within Regia shall pay the Capitation Fee for a new
member to the Society Membership Officer within fourteen days ofreceipt of that member’s Membership Fee and Membership Form, including photographs.
vi. Membership of the Society shall commence from the date of
completion of the Membership Form, and of payment of the
Membership Fee. A local group may only utilise the vote of a member
in the government of the Society after the Capitation Fee has been
received by the Society Membership Officer.
vii. Membership may be terminated by written resignation addressed to the
local group leader. A copy must be sent to the Society Membership
Capitation Fees to the Society Membership Officer by 15th November
unless the High Witan grants an extension.
i. Any reference to land is an administrative format within the Society and
has no actual or legal bearing on ‘real property’
the disposal of the Society.
iii. Local groups shall hold sole rights of recruitment in the areas granted
to them under the Code of Law, unless the powers of the MembershipOfficer under R7v or vi have been exercised. These areas shall be primarily basedon the shire boundaries indicated in the Domesday Survey of 1086,which Survey shall take precedence over later documents.
iv. Other documents from the period may be researched where the
Domesday Survey does not cover the area in question.
i. Any Full Member of Regia, or person seeking Full Membership, who
lives in an area not already granted to a local group may apply to the
Society , through the Eolder and the Lawspeaker, to set up a newgroupgroup in that area.
ii. If accepted, a Grant of Land from the Society to the new group shall be
drawn up by the Lawspeaker. No group may be set up without a Grant
of Land.
iii. All new groups will be attached for purposes of mentorship to thenearest Established Group (the Mentor Group)iv. At the request of either party, mentorship may be taken up by anotherEstablished Group, who may be geographically more remote, butcloser in background and interest to the new group.v. The Mentor Group will be responsible for the new group’s standards ofauthenticity and for generally assisting them in all aspects of the life ofthe Society.vi. The new group leader shall attend High Witans as of right, but musttake the advice of his Mentor Group leader into account when voting.At no time may a Mentor Group use or include votes from groupsunder its mentorship at the High Witan.vii. A period of mentorship is ended by vote of the High Witan onapplication from the new group. A period of six months is envisaged asa guideline, which may be extended at the discretion of the High Witan.viii. Any Full Member of the Society, resident in land already granted to a
local group, may, with the consent of the existing Group Leader, apply
to set up a new group. Application for a Grant of Land shall be made to
the Eolder and the Lawspeaker.
already administers the land.
formal terms, giving exact geographical boundaries.
of the proposal, the Lawspeaker shall proclaim the ratification of the
Land Grant. He shall inform the Publications Officer and all thosewhom he has previously informed of the proposal.xiiiviii. An area for recruiting and administration shall be formed by the Grant
of Land, All Grants of Land are of equal status and will survive the
administrators responsible for their inception.
fewer than three paid-up Full Members of the group resident within it
both on 31st October and on the 1st May immediately following.
and its grant of land fall vacant, if, in the space of a calendar year, it
has failed to be represented in sufficient numbers at a sufficient
whether a group is inactive or not. This regulation shall not apply to
overseas-based groups.
Witan, through the Lawspeaker. They shall be ratified using the
procedures above.
5B. Management of Groups
i. All local groups are branches of the Society, and are bound by the Code of
iii. Each local group must have a group leader and a treasurer, these two
posts must not be held by the same individual.
iv. Each local group must have a bank or building society account, in thename of the group.v. Each group must have an Authenticity Officer, and a Training Officer if the
group has any combatant members. These posts may be held by any
member of the group.
the Code of Law in the group and the area of the group’s Grant of Land.
The Society, through the Membership Officer, shall be informed of the
identity and contact details of the group leader.
the group’s accounts. The Society Treasurer must be informed of the
identity of the group treasurer.
vii. Each local group should have a bank or building society account, in thename of the groupviii.The group leader and treasurer shall be jointly responsible for theadministration of the group’s bank or building society account..
ix. The Training Officer is responsible for military training within the group. The
Society Training Officer shall be informed of the identity of the group
authority of the relevant Society Officer in the Society, as set down in the
Code of Law.
xii.The local group and relevant Society Officer shall share responsibility forthe development of local group officers, and shall jointly ensure that suchindividuals are aware of current Society policies and best practice withineach officer’s area of responsibility===6: Safety and Liability===
i. Without infringing upon the legal rights of the individual, every member shall
at all times ensure that they hold themselves safe and without harm in any
vii. Each member is expected to make their own arrangements to insure
themselves against any injury, loss or damage howsoever caused.
i. Where the Society comes into possession of land, then that
ownership shall be controlled by the creation of a non-trading
Company. These shall be defined initially by an assembled HW,
and then only amended by a resolution passed under iv. above.
Any reference to Weapons, Wargear, Arms or Armour shall specifically refer
to the theatrical props that the members of the society may use in the course
the society.
1. The High Witan
i. The governing body of Regia Anglorum shall be a committee (the HighWitan or HW), comprised of a delegate (normally the group leader)from each recognised local group and the Society Officers elected bythe High Witan (see 2 below).ii. The High Witan shall have one scheduled meeting in a year, at the endof the display season. This shall be arranged by the Eolder GeneralSecretary and heldafter October 1st and before December 1st. It shall be termed the High Witan BusinessMeeting (HWBM) and shall be of extended format. The costs of hiringa meeting place and a proportion of the transport costs incurred inattending by the members of the HW shall be met by the Society.Food and accommodation costs shall be met by the Society only forthe members of the HW. Attendance at the HWBM is a mandatoryduty for all Society Officers and local groups. Costs incurred at othermeetings of the HW may be met by the Society, at the discretion ofthe Society Treasurer. Other meetings may be called by the Eolderfrom time to time. The Eolder GS shall call for agenda items, ensuringthat the completed agenda shall be sent to the members of the HWnot less than ten days before the meeting date.iiiii. Whilst items for the agenda may be transmitted to the Eolder GS in anywritten medium, a final version must be sent by post to arrive by thedue date. Manifestos for elections shall not run to more than 2 sidesof A4 at 10 point Times New Romaniviii. The High Witan shall have a quorum when 51% of the membership is
represented by local group delegates. Once a quorum is established,
it remains until the meeting is concluded.
Society Officers, according to the processes laid down in the Code of
Law.
question to the Chair, asking for clarification on a point relevant to the
current discussion, and relating to the CoL or Custom and Practice of
the Society.
vi. At the HWBM, the group’s voting strengths shall be calculatedaccording to the number of Full Members as at the 1st Octoberpreceding.vii. Society Officers hold no vote of themselves(except under v. above), but only as members oftheir local group.
viii. A group must be represented by one of its members for its vote to be
counted. However, the Society recognises that on rare occasions no
calendar year a local group may notify the HW of its vote by post,
under the following rules.
ix. The Society Membership Officer shall notify the HW of the voting
strength of the groups present at the start in advance of the meeting. The
membership figures for each group shall be taken at a date seven
days before the date of the HW, except when R1vi applies.
x. Decisions of the HW have the force of the Code of Law. Changes to
the Code of Law necessitated by a motion at a HW shall be
day after passage by the HW.
xiii. A member of the HW may object to a change in the Code of Law.
Objection shall be notified in writing to the Eolder, and the Lawspeaker andPublications Officer within twenty-eight days of passage by the HWxiv. The next HW after the objection is received shall discuss the objectionand the change to the Code of Law as its first item of business. Thefinal form of the amendment shall be immediately binding on passageby the HW. Any further objection must be raised as a fresh proposalat a future HW.
xv. A HW shall not be scheduled within thirteen days of the previous HW,
although meetings may at need be adjourned to the following day.
xvi. All motions placed before a HW must be proposed by a member of theHW, and seconded by a local group leader. Where two thirds of a
local group’s members wish to raise an issue before the HW and their
group leader will not, they may do so provided such a motion is
agenda.
xviii. Other regulations for the conduct of meetings of the HW shall be
decided by the Eolderand Lawspeaker, in consultation with the Chair of the HW.
1A. Emergency High Witans
i. An Emergency High Witan may be requested by any member of the
HW. Requests, containing the grounds for summoning such a
meeting, must be submitted to the Eolder , Lawspeaker and the Chair of the HW inwriting, unless exceptional circumstances pertain. Within seven daysof receipt, the Eolder GS must circulate written notification of the requestto the members of the HW by post to their last known address.Requestors of Emergency HWs must follow the regulations in 1above regarding proposals to the HW (particularly R1xvii)
ii. On receipt of the notification, the members of the HW shall
immediately notify the Eolder as to whether the circumstances of the
representing two thirds of the Society’s membership are of the opinion
that the circumstances are exceptional, the Emergency HW will be
held at the next Regia Major Event. Otherwise, the Eolder GS shallorganise a meeting of the HW at a suitably central location (or at thelocation of a Society Training Weekend or Area Event) at the earliestpracticablepracticable date.
iv. Decisions of an Emergency HW have equal status with those of a
scheduled HW as detailed in 1 above.
1B. Postal and Telephonic Electronic Votes.
i. On the rare occasions where it becomes necessary to consult the HW
on a more immediate basis than achievable by 1A above, an opinion
may be obtained by circulating a written document to or, if necessary,by telephonic communication with the group leaders members of at least twothirds of the society’s membership.HW
ii. Whilst such an opinion shall be immediately binding on the Society, the
next meeting of the HW shall discuss the matter, formally ratifying or
rescinding the decision of the postal or telephonic electronic vote.iii. Any member of the HW may instigate and conduct a postal ortelephonic an electronic vote, provided that he has the support of enough votingmembers of the HW to represent 20% of the Society, and has informedthe Eolder, the Treasurer, the Lawspeaker and the Chair of the HW ofthe instigation of the process and of the Question to be put to the HW.The regulations for proposals to HWs (particularly R1xvii) must beadhered to.
iv. The Eolder, the Treasurer and the Lawspeaker may instigate and
conduct a postal or telephonic an electronic vote at their discretion, provided thatthey all agree upon such a course.v. The document bearing the Question shall be printed or typed. It shallset out the facts of the case so far as is known. It must be numbered ina recognisable sequence and bear its posting date upon it. It must notbear any other correspondence or information. Special care must betaken to present facts in as clear and neutral way as possible. Whilst itmay not be possible for the instigator of the Vote to call upon theassistance of others in the preparation of the document, nevertheless ahigh standard of care and presentation is expected. The Question shallnot be put in terms of a proposal as this could be construed as leadingopinion. Neither shall it contain the names of sympathetic orantipathetic persons, as this too could be considered as persuasive.vi. Before instigating the process of the Vote, the instigator shall makecontactevery attempt to contact the Society Membership Officer, who will lethim know the voting strengths last knownemail address of each group in member of the SocietyHW.vii. For a Postal Vote, a numbered (see iv above) photocopy of theThe document plus an envelope bearing the identical number as thedocument and a first class letter post stamp and the name and addressof the instigator question shall be sent to the last known postal address each member of everyvoting member of the HW at the address provided by first class post. All documents must beposted at the same timeMembership Officer. Proof of posting should be obtained whereThe emailpossible. Society Officers (where not themselves voting members ofthe HW) should shall be sent unnumbered copies of the document for theirinformationsimultaneously and openly copied to all addresses.viii. It is the duty of all voting members of the HW to respond by return ofifpost if possible and certainly within four days of receipt. Responseshall be made only in to the Eolder, Lawspeaker and the numbered envelope providedCHW. There must benono other inclusion. Groups which fail to respond shall have their votes
recorded as uncast
ix. The instigator CHW, having received the voting strengths of the groups of the Vote Society, shall tally the votes of the members of theHW at the end ofHW immediately upon receipt the fourth day and shall inform the Eolder, theTreasurer, the Lawspeaker, the Chair of the HW and the PublicationsOfficer of the result of the vote within ten days of the despatch of thevoting papersinitial email. He shall retain the numbered envelopes and theirprintedcontents copies of emails for production at the next meeting of the HW. The result shallbe circulated to all members of the HW via the Officers mentionedabove.x. In the case of a telephone vote, a document bearing the Question (andfulfilling the relevant requirements of R1Biv above) shall be sent by theinstigator to the Eolder, the Treasurer, the Lawspeaker and the Chairof the HW in sealed envelopes, countersigned by the instigator acrossthe flap. The envelope must not bear any other correspondence orinformation. The Officers above shall safely hold the envelopesunopened against a possible later dispute regarding the wording of thedocument.xi. The instigator shall telephone every group leader in turn. He shallmake every effort to contact all of the group leaders during the timeavailable to him, which shall include the hours from 1130 to 2330 onone weekday (Mon.-Fri.). If the emergency has taken place at aweekend, then a telephone vote may only take place if the Society hasno Major Event that weekend. The group leaders of at least 67% of themembership must be contacted, else the vote will be declared null andvoid.xii. When the instigator makes contact with a group leader, it is his duty tobehave with complete propriety.a) He shall not discuss any other matter but the one in hand.b) He shall not lead opinion or attempt to persuade.c) He shall not reveal his own or the stated opinion of any othermember of the Society.d) He shall read back verbatim the stated opinion given to him by thatgroup leader.e) He shall ask formally if there is anything that the group leaderwishes to add, change or take away.xiii. When the instigator is in possession of the votes of the Society’smembership, he shall immediately inform the Eolder, the Treasurer,the Lawspeaker and the Chair of the HW of the result by telephone inthe first instance and confirm immediately in writing thereafter (bypost). If a further decision is required at that stage as to what actionshall actually take place, the instigator shall seek the advice of theOfficers above.xiv. No proxy voting is allowed in either postal or telephonic electronic votes.xvxi. Whilst the result of postal or telephone electronic votes shall be immediatelybinding, the next meeting of the HW shall formally discuss the matteras the first order of business, ratifying or rescinding the earlier decisionfor the minutes of that meeting.
2. The Society Officers
i. The Society Officers of the Society shall have the executive power ofdecisiondecision within their several areas of responsibility as laid down below.
ii. The Society Officers shall receive no financial reward or other
pecuniary advantage for their services and their appointment is
incurred expenses as the Society Treasurer and the HW shall deem
appropriate.
iii. No person acting in the capacity of an officer of the society Society shall be
required or expected to place themselves at legal or financial risk as a
result of their proper activities on behalf of the societySociety.
iv. The society will indemnify its officers and members against any and all
legal and financial risks in respect of their honorary positions within the
society so long as those risks were properly incurred within their brief
as published in the current code of law CoL or as amended by anyassembled High Witan.
v. Such indemnity shall be covered by the means of an insurance policy
that will be undertaken and annually maintained by the societySociety.vi. No officer or member of the society Society shall be indemnified either by thesociety Society or any indemnity insurance policy that the society Society has
undertaken in respect of legal and financial indemnity if they are
proven to have acted illegally, recklessly, in breach of the rules of the
viii. A decision of a Society Officer on a matter within his area of
responsibility may only be overturned by the vote of a quorate HW.
in any one calendar year. The HW has the right to open nominations
for any Society Office where the Officer has failed to so attend.
xi. At the end of December September of any year, all Society Officers shall submit
an official report of their actions and results, and forecast their
progress for the coming year. The Report must be solely relevant to
the area of responsibility of the Officer as laid down in this CoL.
Reports shall be typed or printed on not more than two sides of A4,single spaced and displayed in not less than 10-point Times NewRoman. Reports must be submitted for publication and circulation asan official document to the Society, by whatever procedure be in forceat the time. The Reports shall be collated under the order of the list ofSociety Officers in R2B below, and circulated to every member of theSociety by direct mail to his last known postal address, in advance ofthe HWBM.
xii. Every Society Officer shall keep an up to date record of his activities
within his area of responsibility. Where possible these should beprepared using an IBM PC-compatible computer, so that the exchangeof information may be facilitated. During the use of computer-basedinformation systems, the user Officers shall be conscious of the provisions ofthe Data Protection Act. Electronic files should be able xiii. Society Officers are empowered to issue Regulations for the detailedadministration of their several remits as laid down in R2B below. Theseshall be published and circulatedto at least the members of the HW atin ASCII formatthe Society’s expense. Changes, additions and Hard Copies other modificationsshall be made available circulated from time to time. Once promulgated, Officer’sRegulations shall have the HW as amatter force of course.the CoLxiiixiv. Society Officers must be elected at a meeting of the HW, under the
procedure laid down in R2A below.
2A. Society Officership Elections
i. Society Officers are elected by the HW for a term of three years, with
the exception of the Treasurer , the Eolder and the Eolder, Business Managerwho are elected for aterm of five years. Appointments will commence upon the date of theHW that makes the appointment, and conclude at the assembled HWat the expiry of the term of office.
ii. The HW alone has the authority to appoint and dismiss officers of the
Society.
meeting of the HW, or at one specifically called for the purpose.
Elections shall appear on the agenda for the meeting. Elections shall
not be held by means of a postal or telephonic electronic vote.
iv. An Officership may fall vacant by means of the resignation of the
Officer from his post or from the Society, the lapsing of the Officers
appear in the Agenda of the next scheduled HW.
vi. The Notice shall be sent by the Eolder unless the HW directs
otherwise. At need (particularly if the Eoldership GSship be vacant) the
Lawspeaker or the Chair of the HW shall send the Notice.
vii. The Notice shall invite Full, Adult paid-up members of the Society to
respond to the Notice by the date laid down in the Notice by means of
submitting a Manifesto in accordance with R1iii above
ix. A candidacy , in the first instance, must be sponsored by the candidate’s Group Leader, orby 67% of the members of his local group, and by another votingmember of the HW. A candidacy may not Where the candidateis himself a Group Leader, he must be sponsored, howeverproposed by another, or by a67%group bound by active ties of Mentorship to the candidate’s members of his local group. A Society Officer seeking re-electionmay seek sponsorship by any Group Leader.
x. Manifestos shall be distributed to the members of the HW with the
agenda of the HW which elects the Officer
2B. The Officers and their Areas of
Responsibility
in any one year. He shall not also hold the position of Treasurer
b) The Eolder BM will act as the Society’s sole Business Manager and itshall be his special responsibility to seek paid work for the Society.He shall have the power to decide with which events the Societyshall involve itself and the amounts of payments, fees andexpenses and/or non-monetary remuneration it shall receive inrespect of such work.c) He may appoint two Deputies, one to deal with public events,and one to deal with filmwork and other business. TheseDeputies shall enjoy the confidence of the HW.d) He shall not benefit financially from his activities as EolderBMundertaken on behalf of the Society in any way that is not shared byother members of the Society.de) He shall not bear any financial risk or burden incurred in the
performance of his activities on behalf of the Society that is not
wholly shared by all members of the Society and the Society will
indemnify him against such risks.
overview of the Society’s organisation and structure. In this regard,
he shall have a wide ranging brief aimed at initiating, maintaining
achieved. In uncontentious and day-to-day matters he shall speak
for the HW in particular and the Society in general.
Minutes of meetings of the HW, details of events and other such
papers as from time to time may be necessary. Such papersmaymay be published in the Society Newsletter, but at hisdiscretion, the Eolder he may from time to time distribute papers tothe members of the HW alonec.3) The Eolder’s His responsibility for the publication and promulgationof such papers will be deemed to be fulfilled once the membersof the HW have been circulated with such papersd.4) The financial responsibility for production, distribution, stationeryand postage shall be that of the Society.j) In association with the Lawspeaker and the HW, the Eoldershall have a shared responsibility for writing the CoL. Whilst he shall dohis utmost to ensure that the CoL is written and applied for the greatergood of the Society and its members, he shall have no responsibilityfor its interpretation.iiiv. The HW shall elect a Lawspeaker.
a) The Lawspeaker shall maintain and uphold the CoL. He shall
ensure that if the CoL is capable of two or more interpretations, that
above. The day-to-day operation of this system may be shared with
another Officer if the Lawspeaker sees fit.
a) The Treasurer shall attend at least half of the Society’s Major
Events in any one year. He shall not also hold the position of
Eolder.
b) He shall not benefit financially from his activities as Treasurer
undertaken on behalf of the Society in any way that is not shared byother members of the Society.
c) He shall not bear any financial risk or burden incurred in the
performance of his activities on behalf of the Society that is not
procedures regarding the payment of fuel or other expenses and
shall have the final say regarding payment of these monies.
i) He shall work closely with the Eolder Business Manager to ensure that the Society’sbusiness is conducted on a sound footing.j) He may permit the Eolder Business Manager to draw upon the Operating Account,using a cheque book on the Eolder’s Business Manager’s single signature.
k) Any member or members of the Society who involve the Society in
expenditure which has not been sanctioned in advance by the
Treasurer shall be held personally responsible and shall be
required to reimburse the Society in full for such expenditure.
a) He shall attend at least half of the Society’s major events in any
one year.
unless agreed otherwise by the HW. He shall co-ordinate their
activities, and report back to the HW upon them from time to time.
a) He shall attend at least half of the Society’s major events in any
one year
b) He shall have an overview of all domestic and industrial activities
that take place within the Society that have a practical or academicapplication to the Living History Exhibit (LHE)c) He shall initiate, co-ordinate and apply academic and practicalresearch into the arts and crafts of these Islands and their nearneighbours in Northern Europe in the Society’s period of interest.
d) He shall have final responsibility for the image presented by the
LHE and for ensuring, as far as is possible, the authentic portrayal
unless agreed otherwise by the HW. He shall co-ordinate their
activities, and report back to the HW upon them from time to time.
a) He shall attend at least half of the Society’s major events in any
one year.
shall co-ordinate their activities, and report back to the HW upon
them from time to time.
a) He shall attend at least half of the Society’s major events in any
one year.
unless agreed otherwise by the HW. He shall co-ordinate their
activities, and report back to the HW upon them from time to time.
a) He shall instigate and maintain a record of all the Society’s
members. He shall have sole responsibility for governing access to
Lawspeaker, any membership application that he has reason to
believe may be inappropriate or in breach of the CoL.
a) He shall attend at least 50% of the meetings of the HW in any one
year.
voting members of the HW that he has (or may be construed as
having) a vested interest in the matter under discussion.
where necessary and appropriate, assist the authors, editors and
coordinators in their roles, when developing:.i) Chronicle - The Annual Society Journalii) Clamavi - The the Society Newsletteriii) The websiteiv) Internal mailing listsv) Internal web based foravi) Policy Documents and Officer's Regulationsviiiv) Other documents produced by the society - including the
Handbook
c). He shall work closely with the Web/Internet Officer to assist in the reviewand development of online communication and social media platforms,includingi) The Society websiteii) Internal mailing listsiii) Internal web-based forad) He shall maintain a library of documents produced within theSociety. Members of the Society shall be able to request copies ofdocuments from the library., either physically whereappropriate, or electronicalyde) He shall maintain the house style of internal communications andadvise and/or coordinate their method of delivery.ef) He shall work closely with the Press and Media Officer relevant Society Officers on thewebsite and external publications to maintain a consistent house style.They shall ensure that information is shared between these twospheres.fg) When text or images involving the Society are to be made available by a member or anofficer of Regia Anglorum to the membership or the public, theCommunications Officer shall shouldhave the right of first sight of anydocument. Where required by issues of plagiarism, copyright,accuracy, libel, obscenity or other legal issues, he shall be jointlyresponsible with the Press and Media relevant Society Officer for the editing of text andimages. Where matters of size, pace, readability, presentation, or othermatters of content, are involved, he shall act where necessary in anadvisory capacity. The author shall howeverhave the right of last choice in thisrespect.gh) He shall act as a clearing house and archivist for documents orinformation that require communication to the Society unless otherwisespecified by the High Witan.hi) He shall advise and assist the society, and its officers, on technicalmatters that fall within his jurisdictionor professionalexperience.xixv. The HW may elect a Publicity Officer (PO)
a. He shall have a broad responsibility for publicity both between the
Society and its clients and internally in order to both raise public
b. He shall strive to raise the public profile of the society and seek new
opportunities .
c. He shall make it his particular concern to work closely with the EolderBusiness Manager in order to provide a prospective client with a range of publicity options.
d. He shall procure professional design services where required and
produce and promote a range of products for use at both Society and
g. He shall not alter or re-interpret the image or standing of the society
nor create original information without High Witan consultation
e) He shall have an overview of all maritime matters within the
Society. He shall promote the maritime aspect of the Society’s
otherwise by the HW. He shall co-ordinate their activities, and report back to
the HW upon them from time to time.
a) He shall attend at least half of the Society’s major events in any
one year.
Society, in consultation with the local group leaders of members of
the Society involved in this aspect.
d) He shall ensure that the bounds of good taste and authenticityareare not exceeded by the words or actions of any religious ceremonyoror display at a Society Event, or by the actions or words of himselforor those responsible to him. He shall ensure that all religious
ceremonies performed as part of the public displays of the Society
are verifiable from primary sources from the Society’s Period of
Interest. He shall advise the AO, MAA and LHC in this regard.
e) He shall call, organise and attend meetings of all those involvedinin the ecclesiastical aspect of the Society’s displays. Thesemeetings, known as Synods, may be attended by all those with aninterest in this aspect, whether they hold ecclesiastical rank withinthe Society or not.
f) He shall promulgate policy and regulations regarding the
ecclesiastical aspect of the Society’s activities. This shall be
distributed to at least the members of the HW.
g) He may appoint deputies, the number of which (includinghimself) shall not exceed 1.5% of the total membership of theSociety, unless agreed otherwise by the HW. He shall co-ordinatetheirtheir activities, and report back to the HW upon them from time totime.xvxviii. The HW may elect a Missiles Officer (MiO)
a) He shall attend at least half of the Society’s major events in any
one year.
b) He shall oversee the training of the Society’s members who wishtoto take part in combat and other missile displays within the Society.
He shall therefore be responsible, insofar as it may be practical and
reasonable, for the safety in use of the missile weapons that the
Society’s members may employ in such displays
c) He shall instigate and maintain a policy appertaining to the useandand construction of missile weapons. This shall be published and
circulated to at least the members of the HW at the Society’s
expense. Changes, additions and other modifications shall be
training throughout the Society that will enable a member to acquire
and progress in such missile weapon skills
e) He shall instigate and maintain testing procedures that areaimed at ensuring the greatest safety of members participating inmissilemissile displays, insofar as that may be possible.
f) He shall regularly liaise with the AO, MAA, MTO and local group
training officers (see C5Bix) with the aim of ensuring consistent
training methods throughout the Society.
g) He shall arrange training sessions at Society Events and atTrainingTraining Weekends and other similar events where the members ofthethe Society may gain intensive skill training. He shall work with the
Eolder and MTO in this regard.
h) He may appoint deputies, the number of which (includinghimself) shall not exceed 1.5% of the total membership of theSociety, unless agreed otherwise by the HW. He shall co-ordinatetheirtheir activities, and report back to the HW upon them from time totime.xvixix. The HW may elect a First Aid Coordinator (FAC)
a) He shall maintain a list of all members of the Society who are
qualified and willing to serve as First Aiders at the Society’s events.
e) He shall generate specific policies regarding the provision and
practice of First Aid within the Society.
return details of all transactions and levels of stock etc. to the
Treasurer on a monthly quarterly basis. He shall agree an annual budget withthe Treasurer for the purchase of stock and the running expensesof the Unit. Any profits of the Unit shall be paid back to theSociety’s general funds on an annual basis.dc. He shall produce a business plan annually as part of his Officer’s
Report, and shall review this regularly.
from his personal accounts. In this regard attention is particularly
drawn to R2iii above.
Merchandising Unit are purchased by the Society
a. He will be a proven member of the society with experience in
managing Regia members at events, training weekends or in other
externally, providing frequent reports to the society at appropriate
stages.
g. He will work with the Eolder Business Manager in seeking work and funding for thesociety, where this involves the project, and will assist in organisingevents and filming on the site where appropriate.Xxii The High Witan may elect an Overseas Liaison Officer (OLO)a. He shall foster and encourage communication between members and groupsoverseas and the Society in general.b. He may act as a first point of contact for enquiries to Regia from overseasc. He will expeditiously pass on to the appropriate officer such enquiries as fallwithin the brief of a Society Officer, appending as necessary his comments fortheir assistance. In all cases the appropriate officer shall reply direct to the enquirerin order to forward communication and good governance. A copy of that replyshall be lodged with the OLO.d. He may advise overseas groups on matters not dealt with by the ExecutiveAuthority of a Society Officer.e. He shall advise the Chair of the High Witan of any postal votes sent to him inadvance of High Witan meetings.f. He may represent the views of overseas Groups at the High Witan if requested to doso in writing.f. He shall advise and/or consult with the High Witan in respect of any matterthat he considers should be brought to their attentionxxiii. The HW may elect a Research Coordinator (RC)a. He will have a general overview of the academic aspects of the Society’s activitiesb. He will co-ordinate the organisation of conferences ensuring a range of speakersand topics of interest to members of the Society. He shall attend this event.c. He will alert the Society to current relevant academic research about the period..d. He will instigate research and facilitate experimental research projects initiated bythe Society’s memberse. He will ensure that all findings from the above activities are published to the societyand if appropriate to a wider audience.xxiv. The HW may elect a Web/Internet Officer (WIO)a. He shall develop and maintain the Society website.b. He shall liaise with the CO to ensure the website is in keeping with theoverall Society house-style.c. He shall liaise with Society Officers and GLs with the intention ofdeveloping their appropriate web presence.d. He shall maintain and coordinate the Society’s online communicationand social media platforms, such as Facebook, the e-groups, theSociety Forum, the Society Youtube channel, flickr group etc.e. He shall publish electronic versions of suitable articles submitted bySociety members including ‘Chronicle’f. He shall work with other Society Officers to automate some of theircurrent ‘mundane’ and time consuming tasks.g. He shall advise and assist the Society and its Officers on technicalmatters that fall within his jurisdiction and professional expertise.
2C. Advisory Councils
i. Society Officers may, at their discretion, gather around them a number
are not binding on either the Officer or the HW.
2D. Co-opted Officers
i. The HW may co-opt any Full, Adult Member of the Society to fulfil aspecificspecific role.
ii. Such Officers must be co-opted by a vote at a meeting of the HW,
which shall also determine the terms of reference and duration of such
held.
3. Displays
i. A Society Major Event is one deemed to be so by the Eolder or the HW. Ingeneralgeneral terms the parameters are as follows:
a. The event is one that requires a large input from the membership
b. The event is one which large numbers of the membership may be
organised at local group or regional level, Training Weekends and
banquets and similar social events. Such local events and Training
Weekends shall only be booked after liaison with the Eolderand BusinessManager, in order to fallunder the aegis of the Society with regard to Public Liability Insurance etc.
iv. Information regarding Major Events shall be made available to the
membership as far in advance as is practical. Announcements or detailed
information shall be sent out either in a mailing to the members of the HW
or by means of the Society Newsletter. The Eolder GS shall have theresponsibilityresponsibility of ensuring that full details of an Event are sent to at least themembers of the HW no less than two weeks in advance of the Event, if possible.
v. Where such details are not sent out in a general mailing such as a Society
Newsletter, it is the responsibility of the local group leaders to disseminate
the information to the members of their groups.
vi. Leaders of local groups are required to inform the Eolder of the number oftheir members likely to attend an event at least seven days prior to itscommencement.vii. Other work undertaken by Regia, such as film-work, week-long events andso forth may allow the Society to pay its members’ expenses, provide foodetc. All such payments are intended to cover out of pocket expenses andare not to be considered as pay within the context of tax or NI. The Societyreserves the right to claim a percentage of any fee charged by the Societyfor its members’ services to a third party, which percentage shall beabstracted at source.
viii. A ‘Hosting Fee’ will normally be paid to local groups who are hosts to
Regia for a Major Event. This is to reimburse the local group for its efforts
agreement (written or verbal) entered into or considered, nor any fee
discussed by any person acting or purporting to act as an agent of the
Society without the prior knowledge and written agreement of the EolderBusinessManager.
ii. Information that may lead to the booking of Society Events of any kind shall
be referred to the Eolder Business Manager with all speed, as shall all enquiries from clients,prospective or otherwise.iii. Wherever possible, but at his discretion, the Eolder Business Manager shall involve the localgroup leadership in discussions with prospective clients for Society eventsthat fall within the Land Grant of that local group. The intention is that allcan be seen to be ‘above board’ and that the local group can gain firsthand knowledge of the kind of agreement entered into.
3B. Event Infrastructure
i. A meeting (the Morning Meeting) shall be held at 1000hrs (or one hourbefore public opening, if earlier) on each day of an event. All SocietyOfficers (and any of their Deputies) present at the event shall attend, alongwith a delegate from each local group attending. The LHC, MAA and MTOshall ensure that ‘wic leaders’ and ‘army commanders’ shall also attend ifthey be neither Officers nor group leaders. The location of the meetingshall be at a central part of the display area.ii. An Officer of the Day (O/d) shall be appointed at the beginning of theevent. In general the leader of the local group (or a nearby group wherethere is no local group covering the event site) shall be appointed.a. He shall have an overview of the event and work closely with the Eolder,LHC and MTO to ensure its smooth running.b. He shall have a general responsibility for the Third Millennium Campsite(TMC), its organisation and placement. He shall expect the co-operationof the members of the Society with regard to the placement of tents andvehicles, and the maintenance of necessary access to all parts of theTMC.c. He shall be responsible for tidying the TMC, ensuring that toilet facilitiesare functioning, ensuring the timetable of the day is widely known andgenerally dealing with such matters as shall need his attention throughthe day. He shall have authority over the areas of the LHE and militarydisplay areas outside the hours of public display, and shall ensure thatthey are clear of dangerous or noxious items or substances before thecommencement of the public display each day. He shall expect the cooperationof the members of the Society in this regard.d. He shall remain entirely sober during the hours of his responsibility.e. He shall have the authority of a Society Officer during the hours of hisresponsibility.f. With the consent of the Morning Meeting, the position of the O/d may berotated among several persons throughout the event. However theidentity of the O/d shall be known at all times.iii. The Morning Meeting shall also approve the appointment of a Site SafetyOfficer (SSO), on the same lines as that of the O/d. No-one shall hold bothpositions simultaneously.a. He shall have an overview of all aspects of site safety, on the displayareas and the TMC. He shall be available during his hours ofresponsibility and shall be entirely sober during them. He shall dealexpeditiously with all matters as shall require his attention.b. He shall have responsibility for First Aid provision at the event as theSociety’s Appointed Person. He shall be made aware of the identity ofall members of the Society present at the event who are known to theSociety as First Aiders. He shall liaise with the FAC and external FirstAid organisations if any be present.c. He shall have the authority of a Society Officer during his hours ofresponsibility.iv. The O/d and SSO BM shall make it their joint and several his business toascertain the locations of:
a. The nearest doctor’s surgery its telephone number and the number of
the local Out-of-Hours GP service.
the nature of other local NHS hospitals (e.g. Minor Injury Units etc.)
d. The nearest working public telephone with a 24-hr. 999 facility.
themselves, or obtain the services of a car driver who does.
shall be kept at that event and retained by the MO.
3C. The Responsibilities of the Membership
when appearing in public and in such costume as shall connect them with
the Society. Detailed regulation of this matter shall be in the hands of the
v. No member of the Society shall take or willingly expose himself to any form
of non-medically prescribed drug, nor any compound that could be
of membership, and such action as a subsequent HW shall determine.
Such a HW may be immediately convened.
vi. No member of the Society shall wilfully disregard an instruction given tohim by a relevant Society Officer (or person holding due authority at an
Event) on a matter of health and safety, upon risk of immediate removal of
the member from the Event, suspension of membership, and such action
ii. All claims made upon the Society by the membership regarding payments
of fuel expenses for attendance at displays, where such payments have
been announced in advance by the Eolder. shall be made on the relevantpro-forma and be accompanied by VAT receipts for the amount claimed.Local groups shall submit claims for their members, and payments shall bemade by cheque to the local group, except in exceptional circumstances
4A. Group Projects
i. Any Established Local Group of the Society has the right to make a request tothe HW (through the Treasurer) for grants in cash or kind to forward groupprojects. Decisions on such matters shall be made by an assembled HW.
ii. A feasibility study must be prepared and presented to the HW. It shall be
accompanied by an estimate of the amounts of money required at any
v. No project shall last more than twelve months unless decided otherwise by
the HWBM.
vi. If a project is not completed within the stated time, any remaining moniesand materials shall come under the management of the Society withimmediate effect.
5: Safety
i. The Society's policy is to provide and maintain safe and healthy working
this purpose
ii. The allocation of duties for safety matters and particular arrangements
are contained in ‘Safety: Everybody's Business’ available upon requestfrom the SocietySociety’s various safety policies, and within this CoL (see R3 above). The membership ofthe Society shall remain familiar with the provisions of these documents.
iii. The Society shall maintain an insurance policy in relation to Third Party
Risks and Employer's Liability.
iv. The Society shall keep its safety policies up-to date, by means of regular
reviews by the HW and/or relevant Society Officers
v. All public displays of the Society, whether of a military nature or not, shall
be secured from public access by means of such rope barriers as shall
ii. Weapons and tools shall be kept free from rust, rot, cracks, burrs or other
defects in their material construction.
iii. No weapon shall be deliberately thrust into the ground at any time. Wherea weapon is accidentally put into the ground, it shall be immediately
removed and cleaned before further use.
6: Justice and Discipline
them of their rights and duties.
iv. The member or members concerned are not obliged to attend the
meeting. They may ask a Senior Member senior member of the Society to speak for them
at the meeting. There is no duty laid upon any such member to accept the
request.
vii. Once a member or members have been cleared of any matter brought
against them by either the local group or the HW, the matter may not be
raised again nor appealed under 6A below, unless compelling newevidence is accepted by the Lawspeaker. A hearing before the HW shall
not be supplemented by action at local level, nor vice versa.
viii. If a member resigns his membership in the period between being
persons may not rejoin the society without consent of the HW, who shall
examine the matter before giving their consent.
ix. The Lawspeaker may issue further regulations on this matter from time totime.
6A: Appeals
i. Decisions of local groups under C4A may not be appealed. The
members concerned shall no longer be eligible for membership of the
Society.
iii. Loss of Officership (Motions of No-Confidence). Officers of a local groupmay be stripped of their offices by the local group. The HW may strip aSociety or Co-opted Officer of his post. In the case of Society Officers, an
election under R2 above shall be instigated as laid down. Group Offices
shall be filled according to that group’s regulations.
Ranks may be removed by the HW. Earned Rank may be regained
according to the regulations of the local group and R8.
vii. Public Rebuke. At local group level this consists of either a notice beingplaced in the group’s newsletter (if any), or a statement being read by thegroup leader at the next local event held by the group. At Society level, anotice may be placed in the Society Newsletter, or a statement read by theLawspeaker at the next Society Event he may be present at. Such noticesand statements shall restrict themselves to the established facts of thematter and the decision of the body before which the hearing was held.
viii. Re-Training. A member may lose the right to bear or use a weapon or
use a LHE skill for a period of time. In this instance he must also follow the
regulations of the relevant Society Officer before regaining the use of that
weapon or skill.
ix. Disbarment . A member may be disbarred from attending public events orgroup meetings for a period of time.
7: The Local Group
i. No regulation made by the Society regarding its relationship with local
Society.
iii. All members of the Society must be members of a local group.
iv. Applicants for membership of the Society must apply through their localgroup, where one holds the Land Grant over their place of residence. Anygroup may recruit in land held by the Society as a whole. A group may
permit an individual to join the Society through another group, but the
active consent of both group leaders involved is required. A local group is
Grant of local group meetings and events, although they are generally
encouraged to do so.
v. In addition to any sanction agreed by the HW under C5AxviC5Axi, the MO mayrefer applicants to another appropriate local group.Such a reference willsupersede the rights of the local group under R7ivvi. The MO shall be empowered to refer applicants to another local group ifthe local group that covers the applicant’s residence has not responded tothe applicant’s initial query within a reasonable time. The MO shall make
one attempt to pursue the query with the local group before referring to
another local group.Such a reference will supersede the rights of the localgroup under R7ivvii. The local group leader may be held responsible by the HW for his group’sactions.
viii. Whilst local groups may make agreements between themselves, they
shall not expect the Society to be bound by, or to intervene to uphold or
enforce such agreements, particularly if they fall outside the scope of the
CoL.
ix. The Lawspeaker and Eolder shall issue detailed guidance on the practiceof these Regulations where necessary.
7A: Transference of Membership
i. Whilst any paid-up adult member of the Society may transfer his
ii. Local groups may choose their GL, officers and council in any way they
deem suitable.
iii. The Society regards the local group council as advisory to the GL. The GLmust pay due regard to the advice of his council. The GL shall hold a
casting vote in addition to his own at council meetings.
iv. The group council should meet at least monthly, unless prevented by
such meetings in a calendar year. The GL has the power to dismiss group
officers who fail to do so.
v. Local groups shall hold a General Meeting each year, preferably on oraround the 21st December. The location, date and time of such a meetingshall be circulated to the whole membership of the group at least thirtydays in advance. Members of the Society shall regard attendance at theirgroup’s General Meeting as mandatory.
vi. Local groups shall meet regularly throughout the year. The GL is
responsible for ensuring that combatant members of his group attend
possible. All participants in a local event must be members in good
standing according to the requirements of C4 and C4B above.
iv. It is a duty of the GL to inform the Eolder of a local event as far in advanceas possible. Local events must be notified to the Eolder if they are to fallunder the aegis of the Society with regard to insurance etc. GLs shall
ensure that local events do not clash with events organised by the Society
as a whole as far as is practical.
relevance outside the Society or its activities.
iii. No rank or title awarded by the Society shall be regarded as hereditary.
iv. Where a specific title is accorded to a rank in these Regulations, that rankshall also be assumed to include all titles of equivalent ranks in the othercommunities within the Society’s area and period of interest.
v. Awards of ranks may be revoked by the awarding body under the
processes of R6 above.
shall be according to the regulations of the local group, providing that
suitable progress is made in the appearance and skill level of the member.
iii. Progress to the rank of Senior Member is not automatic. A candidate mustbe able to demonstrate that he is able to adequately mentor new membersof the Society, and act as a source of knowledge on any or all matters todo with the Society’s Period. Therefore, he must sit an unseen written testof his knowledge of the period, which shall not fall below a minimumstandard set by the AO, who shall be sent a copy of each test before it issat by the candidate. Senior Members shall hold a position akin to that ofthe nobility in the Society’s period. Suitable titles etc shall be granted toSenior Members by their local group, which shall not fall outside theboundaries of that group’s Grant of Land. The Society recommends that atleast a year’s experience of the Society is necessary before consideringcandidacy for Senior Membership. Where strata within local nobility existedin the Society’s Period, progress within them shall be according to the localgroup’s regulations.iv. Where a group requires a separate military hierarchy, its structure shall bedecided by the group as a whole. Quality of equipment, skill level and
experience shall determine the speed of progression within such
structures.
Society, to take such form as shall be appropriate in each case.
iii. Where a member has served the Society well and at a high level over
many years, the HW may accord him the rank of King’s Thegn, Eorl (or in highlyexceptional circumstances, Æþeling). The rank of Eorl is also permitted tothe current group leaders of those groups currently holding Eorldom statusunder C5. Promotion to Eorl or Æþeling must be marked by a publicceremony before the Eolder.
iv. The Society may, by vote of the HWBM or by referendum of the whole
membership, elect one individual at any one time to hold its titular
and prolonged. All other progression within the military structure of the
Society shall be governed at group level under R8Aiv above.
vii. The rank of Warlord may be accorded, by the MTO, to any combatantmember of the Society, whose military prowess, equipment and conductstand as an example to the Society. He shall do so by consensus with theMaA, the AO and existing holders of the rank. The rank of Warlord shallbe held while the member remains in good standing within the Society,unless it be resigned, or rescinded by the MTO, by consensus with theMaA, the AO and the other existing holders of the rank.viii. The title of Discthegn may only be granted by the HW, to one individualwhose active service to the Society’s LH displays has been exceptionaland prolonged.viiiix. Society Honorary Rank confers no benefit regarding a vote or right of
audience at the HW.
Here end the Regulations of Regia Anglorum, the second volume of Version 67of the Code of Law, passed by vote of the High Witan January 2000November 2012, and asvariously amended by the High Witan at Birmingham.
Martin Williams, Lawspeaker
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Oswiu Eadulfing iurisdictor